Executive Assistant

4 weeks ago

Remote, Oregon, United States Spark Advisors Full time
About Spark Advisors

We're Spark, a mission-driven company helping independent Medicare brokers build the insurance business of their dreams. The vast majority of beneficiaries select benefits with the help of an independent broker, but technology and support for brokers is woefully antiquated. We provide workflows and services to help brokers achieve transformative growth.

In just three years, we've partnered with over 3,000 brokers and enrolled over 60,000 beneficiaries, making us the fastest-growing Medicare brokerage in the country. Brokers love us: during this period of intense growth, we've maintained an NPS of 91, a client retention rate of 93%, and we've helped brokers grow on average >100% since partnering with us.

It's an exciting time to be at Spark. Our diverse, remote-first team comes from leading technology, healthcare, and insurance companies, and has grown from 40 to 60 in the last year. Most recently, we've raised a Series B from leading investors who share our ambition.

Join us: we're always on the lookout for sharp, talented, empathetic teammates.


EXECUTIVE ASSISTANT | Contractor Part-Time

Summary

Spark Advisors is looking for an experienced Executive Assistant to support the Chief Executive Officer and Chief Product Officer. In this role, you will be responsible for managing complex schedules, coordinating travel, and taking ownership of company meetings. The ideal candidate will have experience supporting multiple executives simultaneously, excel at solving scheduling puzzles, and possess exceptional organizational skills.

This role will start out as a contractor position at 20 hours per week, with the potential to become full-time.

Key Responsibilities

  • Provide comprehensive administrative support to the CEO and CPO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Serve as the primary point of contact for internal and external communications on behalf of the executives, including drafting and editing correspondence, and presentations.
  • Organize and prepare for meetings, including gathering necessary documents, creating agendas, and taking minutes/sending follow-up recaps.
  • Take ownership of documentation for company-wide and other key meetings, ensuring accuracy and accessibility.
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Build and maintain positive relationships with key stakeholders, clients, and partners.
  • Manage employee recognition programs, including birthday gifts and anniversary acknowledgments.

Skills, Knowledge, and Expertise

  • Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting multiple executives simultaneously.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Demonstrated expertise in coordinating travel arrangements
  • Strong verbal and written communication skills.
  • High level of discretion and professionalism in handling confidential information.
  • Ability to work independently and be a self-starter.
  • Strong problem-solving skills and attention to detail.
  • Ability to work Eastern Time Zone hours as needed

Nice to haves

  • Proficiency with Google Suite
  • Familiarity with software tools (We use Slack, Zoom, Greenhouse)
  • Previous experience in a fast-paced, high-growth company.
  • Experience in event planning and coordination

Compensation



Our salary ranges are based on paying competitively for our company's size and industry, and are one part of the total compensation package that also includes equity, benefits, and other opportunities at Spark. In accordance with New York City, Colorado, California, and other applicable laws, Spark is required to provide a reasonable estimate of the compensation range for this role. Individual pay decisions are ultimately based on a number of factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity. A reasonable estimate of the current salary range is listed below. We expect most candidates to fall in the middle of the range. We also believe that your personal needs and preferences should be taken into consideration, so we allow some choice between equity and cash.


Base Salary

$40—$60 USD



Benefits

We work hard, but we also know you have a family, friends, hobbies, and a life outside the office. We're a remote-first company that values flexibility while hitting ambitious goals.



Paid holidays

Everyone needs a healthy, happy, and productive life. This means you'll need time to rest & recover without restrictive holiday limits. Last of the year is paid time off to spend with family and friend, recharge.



Flexible, remote working

We want you to work when and where you're most productive, whether you're an early bird or a night owl.



Medical & dental benefits

Enjoy the best medical, dental and optical coverage money can buy. We've got you and your family covered for all eventualities.



Meaningful equity

You'll be contributing to the team's success, so you deserve to share in it. Everyone in our team gets a meaningful equity allocation.



Top of the line equipment

We'll set you up with the right tools to do your best work—starting with a MacBook Pro, 4K monitors, & the right software to get the job done.



A team that cares

You'll be joining a team of smart, capable, helpful people that want you to win, our clients to be wowed, and our business to grow.

Remote work stipend

$100 Monthly Remote Work Stipend (help cover costs of home-office needs)


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