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Executive Assistant

3 months ago

Remote, Oregon, United States Applied Systems Full time

Job Description
Applied Systems, Inc., a worldwide leader in insurance technology, is currently searching for an Executive Assistant to the President. We are seeking an individual that is exceedingly well organized, proactive, collaborative, and passionate about being part of a team. You will be responsible for coordinating meetings internally and with important external stakeholders such as customers, board members and investors. The individual will also lead travel planning and be a partner in assuring the smooth operations of the President's office. In addition to supporting the President, you will provide support for key direct reports such as our Chief Legal Officer and various members of the finance team. You will be joining a team that is fast-paced, ambitious, highly supportive, and caring.
What You'll Do

  • Manage the calendar, prioritizing appointments, meetings, and travel arrangements.
  • Act as a gatekeeper, screening inquiries and meetings to ensure the President's time is used efficiently.
  • Organize and coordinate travel logistics, including flights, accommodations, and itineraries.
  • Manage expense reports for the President and direct reports (as needed).
  • Coordinate and plan large team events including Town Halls, Office Visits, Executive Strategy Sessions, and Customer Engagements

What You'll Need to Succeed
We're looking for someone who:

  • Will work primarily from our Applied Systems office in Chicago, IL (Likely 3 days per week in office, but with flexibility to do more / less in collaboration with President)

Your experience should include some or all the following:

  • Excellent calendar management skills, including the coordination of complex executive meetings and travel management.
  • Proven ability to interact with clients and staff at all organizational levels.
  • Prior senior executive level management assistant experience required.
  • Experience in developing and coordinating relationships with customers and vendors.
  • Proven ability to manage projects throughout all levels and departments of a company, as well as outside vendors and partners.
  • High level of professionalism and confidentiality
  • Excellent verbal and written communication skills
  • Exceptional organizational skills; detail oriented
  • Working knowledge of basic computer programs, including Microsoft Excel, Word, PowerPoint, and Outlook
  • Energetic, goal-oriented, team player with an excellent work ethic
  • Bachelor's degree from a four-year accredited college or extensive work experience in the Administrator field
    • We proudly support and encourage people with military experience, as well as military spouses, to apply

What You'll Gain
Benefits from Day One

  • Health insurance plans, dental, and vision
  • Wellness incentives
  • 401(k) and/or RRSP retirement savings plans with employer match.

Work-Life Balance

  • Competitive paid vacation time and a free day for your birthday
  • Personal/sick time
  • Paid holidays
  • Flex Time
  • Paid parental leave (U.S. candidates)
  • Volunteer time off.

Empowering Career Growth and Success - We invest in talent, care about our people and are empowered by the results of our work. We grow our teams from within and give our employees opportunities to advance.
What We Value
We strive for excellence at every turn to be the best at what we do. We invest in talent, care about our people and are empowered by the results of our work. We fulfil the promise of insurance - safeguarding and protecting what matters most in people's lives. And there is no more important job than that.
Our focus on the workforce, workplace and marketplace gives us a qualified individual in an environment in which they can be productive while we maintain our position in the industry. To help drive that change toward a vibrant, modern workplace, we have employee-driven networks with commonalities in ethnicity, gender, sexual orientation, and military status.
Who We Are
For more than 40 years, Applied Systems has created innovative technology for the global insurance industry. Today, we are a rapidly growing software leader that is revolutionizing the way agencies and brokerages succeed.
We are smart and curious people in a tech-first environment that champions bold and powerful thinking. We are transforming a complex industry through digitization, automation, and innovative new partnerships. Together we are driving the industry fearlessly forward.
It's an exciting time at Applied. You can do big things here, in an environment that supports creative thinking and bold ideas. Visit for more information on how you can challenge what's possible.
EEO Statement
Applied Systems is proud to be an Equal Employment Opportunity and Affirmative Action Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don't discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.
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