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Proposal Manager

4 months ago

Remote, Oregon, United States Verra Mobility Full time


Who we are...

Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police departments and municipalities to install over 4,000 red-light, speed, and school bus stop arm safety cameras across North America. We are also creating smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for over 8.5 million vehicles. And we are a leading provider of connected systems, processing nearly 165 million transactions each year across 50+ individual tolling authorities.

Culture

Verra Mobility Corporation is a rapidly-growing, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values—Do What's Right, Lead with Grace, Win Together, and Own It—in everything it does for its customers and team members. The company seeks to grow aggressively, both organically and through acquisition, to continue to be the undisputed market leader with these five core competencies: bias for action, customer focus, teamwork, drive for results, and commitment to excellence.

Position Overview

The Proposal Manager is responsible for supporting the sales, account management, business development and client services teams by managing the entire proposal process for complex proposals from opportunity identification to proposal delivery. Must ensure 100% compliance with RFP requirements and submitted by client-provided deadline. Ability to analyze the RFP, create and manage a compliant outline, response development schedule, bid management plan, compliance matrix, bid style guidelines, track and report and escalate progress, lead meetings, coach contributors for compelling responses, and format/produce the final response for submittal. Experience in state and local level government is required. Participation in information gathering and market and competitor analysis to drive market and geographical corporate strategies.

Essential Responsibilities

  • Primary responsibility is the management and creation of client specific responses to RFPs ensuring full compliance with RFP submittal requirements in collaboration with the opportunity owner
  • Oversees the response effort; coordinating tasks to ensure timelines to meet all deadlines; escalating as needed
  • Analyzes the RFP and defines the associated proposal process and makes content judgements
  • Creates, setups, manages, and leads RFP activities; win theme, kick-off; questions reviews; solution walkthrough; status/progress; legal/contract reviews; color reviews; production; orals and other post submission client deadlines, and all meetings required
  • Establish and maintain proposal schedule, compliant outline, assignments, and compliance matrix (as necessary)
  • Add baseline qualification content and assist in editing overall
  • Create outlines, compliance matrices of RFP requirements, shell files and other required pieces
  • Ensures appropriate templates, cover, spine, tab, and label content (text and artwork) are completed
  • Performs and completes required forms and signatures
  • Prepares review packages and provides necessary guidance
  • Reviews all sections and manages review by other participants
  • Conducts compliance assessment and editing ensuring compliant proposals; and perform quality checks
  • Ensures on time production, book checks (electronic or hardcopy), and communicates delivery plan
  • Checks statuses, schedule, and attends financial review meetings to ensure all pricing is on track with all considerations
  • Actively maintains an up-to-date content library, and add new content as needed
  • Support the efforts of the sales/account management team in oral presentations, supplemental requests, and BAFO submissions
  • Manage other post activities such as lessons learned, FOIA/Public Disclosures, debrief reviews, etc
  • In collaboration with the Opportunity Owner, arrange post bid reviews with customers, contract award,
  • Updates Salesforce, SharePoint and other records as appropriate
  • Proactively identifies process and procedures improvements.

Qualifications

  • Experience in state and local level government is required
  • Experience with International Government bids a plus
  • Experience in managing proposals for technology products and/or complex services
  • Strong computer abilities including high proficiency in Microsoft Office Word, SharePoint, Teams, PowerPoint, Excel; Adobe
  • Acrobat Pro (or equivalent). Some experience with other Adobe Creative Suite software is a plus
  • Strong interpersonal and communication skills (written and oral) with ability to interface and effectively motivate team members to complete tasks assigned without authority
  • Excellent written skills: grammatical, spelling and formatting
  • Strong organizational, time management, and multitasking abilities to enable managing more than one
  • proposal concurrently
  • Quality oriented with attention to detail
  • Self-motivated and resourceful, with a positive attitude
  • Work independently and perform under pressure within tight, firm deadlines
  • Global team willingness to work extended hours if needed and assist other proposal team staff in meeting deadlines.

Competency Requirements

  • Bachelor's degree required, preferably in Writing, Business, Economics, Marketing, or Psychology
  • APMP, Shipley Capture or PMP certification is a plus
  • Minimum 5 years' experience managing proposals for state and local government clients

Preferred Knowledge, Skills & Abilities

  • Proven capability in managing and successfully meeting client deadlines with 100% compliant responses
  • The skill to independently define, schedule, and manage the proposal preparation process, including the
  • ability to understand and analyze the details of multiple RFPs at one time
  • Experience of bid campaign management from opportunity identification through to project delivery,
  • including input into opportunity qualification, win strategies, commercial discussions and solution design.
  • Must be comfortable working at VP/Director Level.
  • Outstanding communication skills (written and oral); including a strong working knowledge of Microsoft
  • Office Suite
  • Exceptional facilitation and organization skills
  • Self-motivated and directed
  • Ability to travel 10% as needed


Verra Mobility Values

An ideal candidate for this role naturally works in alignment with the Verra Mobility Core Values:

  • Own It. We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
  • Do What's Right. We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
  • Lead with Grace. We express humility and compassion, and we are authentic and candid. Our employees demonstrate self-awareness, care for others, instill trust, and communicate effectively.
  • Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.

With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice

Verra Mobility is an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.