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Health Information Management Supervisor
1 month ago
UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.
To learn more about UCI Health, visit
Position Summary:
Supervisor is responsible for coordinating and ensuring accurate and timely scanning and indexing of paper patient health information into the hospital's electronic health record system. Provides oversite of the scanning staff. Conducts quality performance audits to ensure documents are uploaded to the correct patient and visit.
Essential Job Functions:
The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.
- Supervision: Acts as a coach and positive role model for staff and colleagues establishing/maintaining a work environment that fosters positive morale; addresses performance issues and applies corrective action or discipline when needed; handles recruitment and selection for unit addresses fitness for duty issues; manages staff in compliance with all union agreements; ensures compliance with all established policies, procedures and legal guidelines; maintains a safe workplace in accordance with policies; manages resources effectively and responsibly. 50%
- Develops quality metrics and reports to ensure each document imaging process step is performed to the highest degree of accuracy and monitors trends on a regular basis. Through training and education, assures employee competence and licensure for each task or duty assigned. Maintains and provides appropriate documentation regarding staff, including JCAHO compliance files. 15%
- Develops and establishes all document imaging process and procedures to support patient care and research. Assures timely access to all patient health information while maintaining integrity of the records. Acts as Data Steward by following appropriate procedures regarding requests, access and disclosure of PHI in accordance with HIPPA regulations, and takes necessary precautions to prevent unauthorized access. Establishes process that improves operational efficiencies within work unit. Effectively manages workload and delegation of work. 25%
- Contributes to the strategic planning process related EMR applications, and serves as an SRM application expert for training and education, process improvement and tactical implementation of such systems and applications. Insures that equipment is appropriately utilized and preventive maintenance is completed on schedule and documented. Tests all hardware and software upgrades and recommends software functionality, enhancements to software vendors as need is identified. 10%
Total Compensation
We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Required Qualifications:
- Understanding of HIPAA regulations and safeguarding protected health information (PHI)
- Two years experience working in healthcare with health records, performing health record maintenance
- RHIT certification
- Previous experience working with medical files in a medical record environment
- Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
- Must demonstrate customer service skills appropriate to the job
- Knowledge of document imaging applications and processes
- Excellent written and verbal communication skills in English
- Demonstrated supervisory experience, preferably in an acute care medical records setting
- Demonstrated knowledge of alpha/numeric filing systems
- Ability to multi-task, prioritize and organize daily responsibilities
- Ability to maintain confidentiality of records and information.
- Ability to maintain a work pace appropriate to the workload
- Ability to identify, develop and implement process and procedure improvement
Preferred Qualifications:
- Technical knowledge of Solarity, OnBase software applications and clinical information systems as relevant to health information management
- Technical knowledge of HIMS software applications and clinical information systems as relevant to health information management.
- Knowledge of medical terminology
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to Work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page:
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at , Monday - Friday from 8:30 a.m. - 5:00 p.m.
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