Health Information Management Supervisor

1 month ago

Orange, California, United States University of California, Irvine Full time
Overview:

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit

Responsibilities:

Position Summary:

Supervisor is responsible for coordinating and ensuring accurate and timely scanning and indexing of paper patient health information into the hospital's electronic health record system. Provides oversite of the scanning staff. Conducts quality performance audits to ensure documents are uploaded to the correct patient and visit.

Essential Job Functions:

The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.

  • Supervision: Acts as a coach and positive role model for staff and colleagues establishing/maintaining a work environment that fosters positive morale; addresses performance issues and applies corrective action or discipline when needed; handles recruitment and selection for unit addresses fitness for duty issues; manages staff in compliance with all union agreements; ensures compliance with all established policies, procedures and legal guidelines; maintains a safe workplace in accordance with policies; manages resources effectively and responsibly. 50%
  • Develops quality metrics and reports to ensure each document imaging process step is performed to the highest degree of accuracy and monitors trends on a regular basis. Through training and education, assures employee competence and licensure for each task or duty assigned. Maintains and provides appropriate documentation regarding staff, including JCAHO compliance files. 15%
  • Develops and establishes all document imaging process and procedures to support patient care and research. Assures timely access to all patient health information while maintaining integrity of the records. Acts as Data Steward by following appropriate procedures regarding requests, access and disclosure of PHI in accordance with HIPPA regulations, and takes necessary precautions to prevent unauthorized access. Establishes process that improves operational efficiencies within work unit. Effectively manages workload and delegation of work. 25%
  • Contributes to the strategic planning process related EMR applications, and serves as an SRM application expert for training and education, process improvement and tactical implementation of such systems and applications. Insures that equipment is appropriately utilized and preventive maintenance is completed on schedule and documented. Tests all hardware and software upgrades and recommends software functionality, enhancements to software vendors as need is identified. 10%
Qualifications:

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.


Required Qualifications:

  • Understanding of HIPAA regulations and safeguarding protected health information (PHI)
  • Two years experience working in healthcare with health records, performing health record maintenance
  • RHIT certification
  • Previous experience working with medical files in a medical record environment
  • Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
  • Must demonstrate customer service skills appropriate to the job
  • Knowledge of document imaging applications and processes
  • Excellent written and verbal communication skills in English
  • Demonstrated supervisory experience, preferably in an acute care medical records setting
  • Demonstrated knowledge of alpha/numeric filing systems
  • Ability to multi-task, prioritize and organize daily responsibilities
  • Ability to maintain confidentiality of records and information.
  • Ability to maintain a work pace appropriate to the workload
  • Ability to identify, develop and implement process and procedure improvement


Preferred Qualifications:

  • Technical knowledge of Solarity, OnBase software applications and clinical information systems as relevant to health information management
  • Technical knowledge of HIMS software applications and clinical information systems as relevant to health information management.
  • Knowledge of medical terminology

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to Work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page:



Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at , Monday - Friday from 8:30 a.m. - 5:00 p.m.

  • Clinical Nursing Supervisor

    1 week ago

    Orange, California, United States Health Right 360 Full time

    About HealthRIGHT 360:HealthRIGHT 360 is dedicated to transforming lives by delivering comprehensive, integrated, and compassionate healthcare services. Our focus encompasses primary medical care, mental health support, and treatment for substance use disorders.Residential Treatment Services:We provide tailored residential treatment options aimed at...

  • Recycling Operations Supervisor

    1 week ago

    Orange, California, United States Waste Management Review Full time

    Job Title: Recycling Operations SupervisorCompany: Waste ManagementLocation: Orange, CAJob Overview:This position is responsible for overseeing and executing daily operations within the recycling facility to:Enhance production efficiencyControl operational costsUphold safety standardsQualifications:A minimum of four years of relevant experience is...

  • Clinical Nursing Supervisor

    4 days ago

    Orange, California, United States Health Right 360 Full time

    About HealthRIGHT 360:HealthRIGHT 360 is dedicated to providing hope, enhancing health, and transforming lives for individuals in need through comprehensive, integrated, and compassionate care. Our services encompass primary medical care, mental health support, and treatment for substance use disorders.Residential Treatment Services:We offer specialized...

  • Clinical Nursing Supervisor

    4 days ago

    Orange, California, United States Health Right 360 Full time

    Company Overview:HealthRIGHT 360 is dedicated to transforming lives by delivering integrated, compassionate care to individuals in need. Our comprehensive services encompass primary medical care, mental health support, and treatment for substance use disorders.Program Overview:Our residential treatment services are tailored for individuals and families...

  • Clinical Nursing Supervisor

    4 days ago

    Orange, California, United States Health Right 360 Full time

    Company Overview:HealthRIGHT 360 is dedicated to transforming lives by delivering integrated and compassionate healthcare services, including primary medical care, mental health support, and treatment for substance use disorders.Program Insight:Our residential treatment initiatives are tailored for individuals and families grappling with substance use and...

  • Clinical Nursing Supervisor

    1 week ago

    Orange, California, United States Health Right 360 Full time

    Company Overview:HealthRIGHT 360 is dedicated to providing hope, enhancing health, and transforming lives for individuals in need through comprehensive, integrated, and compassionate care. Our services encompass primary medical care, mental health support, and treatment for substance use disorders.Program Focus:Our residential treatment programs are designed...

  • Clinical Nursing Supervisor

    1 week ago

    Orange, California, United States Health Right 360 Full time

    About HealthRIGHT 360:HealthRIGHT 360 is dedicated to transforming lives by delivering comprehensive, integrated, and compassionate healthcare services. Our focus includes primary medical care, mental health support, and treatment for substance use disorders.Program Overview:Our residential treatment programs are designed to assist individuals and families...

  • Clinical Operations Supervisor

    1 week ago

    Orange, California, United States Health Right 360 Full time

    About HealthRIGHT 360:HealthRIGHT 360 is dedicated to providing hope, enhancing health, and transforming lives for individuals in need through comprehensive, integrated, and compassionate care that encompasses primary medical services, mental health support, and substance use disorder treatment.Benefits and Perks: Robust benefits package including paid time...

  • Nursing Supervisor

    1 week ago

    Orange, California, United States Care Partners Full time

    Job OverviewCare Partners is dedicated to transforming lives by delivering comprehensive and compassionate healthcare services. Our organization focuses on providing integrated care that encompasses primary medical services, mental health support, and treatment for substance use disorders.We specialize in residential treatment programs aimed at assisting...

  • Outpatient Case Management Supervisor

    1 week ago

    Orange, California, United States Prospect Medical Holdings Full time

    Position Overview:The Outpatient Case Management Supervisor plays a crucial role in overseeing the coordination of patient care among healthcare professionals, community resources, and facilities.Key Responsibilities:Collaborate with physicians to formulate comprehensive care and discharge plans.Monitor clinical activities and provide recommendations for...

  • Nursing Supervisor

    4 days ago

    Orange, California, United States Care Partners Full time

    Job OverviewCare Partners is dedicated to transforming lives by providing holistic, integrated healthcare services that encompass primary medical care, mental health support, and treatment for substance use disorders.Our residential treatment programs are designed to assist individuals and families grappling with substance use and co-occurring mental health...

  • Workers Compensation Claims Management Supervisor

    1 day ago

    Orange, California, United States Intercare Insurance Services Full time

    About the RoleWe are seeking an experienced and motivated Workers Compensation Claims Supervisor to join our team at Intercare Insurance Services. As a Supervisor, you will lead a team of professionals, providing guidance, mentorship, and performance feedback to ensure exceptional claim handling and adherence to company standards and regulations.Key...

  • Outpatient Case Management Supervisor

    1 week ago

    Orange, California, United States Prospect Medical Holdings Full time

    Position Overview:The Outpatient Case Management Supervisor plays a pivotal role in overseeing the coordination of patient care among healthcare professionals, community resources, and facilities.Key Responsibilities:Collaborate with physicians to formulate comprehensive care and discharge plans.Monitor clinical activities and recommend alternative care...

  • Information Technology Supervisor

    1 week ago

    Orange, California, United States Emerson Full time

    Position Overview:If you are an IT expert seeking a rewarding role within a prominent organization, Emerson's RIDGID Products division presents a compelling opportunity. This role is situated in a dynamic manufacturing setting, utilizing the JD Edwards ERP System alongside MEP scanning and data collection tools. You will be responsible for collaborating with...

  • Information Technology Supervisor

    4 days ago

    Orange, California, United States Emerson Full time

    Position Overview:If you are an IT expert seeking a rewarding role within a leading global organization, Emerson's RIDGID Products division presents a compelling opportunity. This position is tailored for a professional in a dynamic manufacturing setting utilizing the JD Edwards ERP System along with MEP scanning and data collection software. You will be...

  • Information Technology Supervisor

    1 week ago

    Orange, California, United States Emerson Full time

    Position Overview:If you are an IT expert seeking a rewarding role within a prominent organization, Emerson's RIDGID Products division offers a unique opportunity. This role is designed for a specialist in a dynamic manufacturing setting, utilizing the JD Edwards ERP System alongside MEP scanning and data collection tools. You will be tasked with...

  • Nursing Supervisor

    1 week ago

    Orange, California, United States Care Partners Full time

    Job OverviewAt Care Partners, we are dedicated to providing hope and comprehensive healthcare solutions for individuals in need. Our organization focuses on delivering integrated, compassionate care that encompasses primary medical services, mental health support, and treatment for substance use disorders.We specialize in residential treatment programs aimed...

  • Clinical Program Supervisor

    4 days ago

    Orange, California, United States Health Right 360 Full time

    Company Overview:HealthRIGHT 360 is dedicated to transforming lives by offering comprehensive and integrated care to individuals in need. Our services encompass primary medical care, mental health support, and treatment for substance use disorders.Benefits and Perks: A comprehensive benefits package including paid time off, 15 holidays, commuter benefits,...

  • Outpatient Case Management Supervisor

    1 week ago

    Orange, California, United States Prospect Medical Holdings Full time

    Position OverviewThe Outpatient Case Management Supervisor plays a crucial role in overseeing the coordination of patient care among healthcare professionals, community resources, and facilities.Key ResponsibilitiesCollaborate with physicians to formulate comprehensive care and discharge plans.Monitor clinical activities and propose alternative care levels...

  • Clinical Nursing Supervisor

    1 week ago

    Orange, California, United States Engage Partners, Inc. Full time

    Position Overview:We are seeking a dedicated Clinical Nursing Supervisor to join our team. This role is pivotal in managing nursing personnel to guarantee exceptional patient care and to align team performance with the core values and objectives of the organization.The Clinical Nursing Supervisor will work closely with Behavioral Health Program Directors to...