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Senior Executive Assistant to the CEO

4 months ago

Louisville, Kentucky, United States HCA Healthcare Full time

Description

Introduction

Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision We change the life of one to care for the lives of many. Jump-start your career as a Senior Executive Assistant to the CEO today with Galen College of Nursing.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans along with unique benefits, including:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
  • Consumer discounts through Abenity and Consumer Discounts
  • Retirement readiness, rollover assistance services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our students' lives and you have the opportunity to make a difference. We are looking for a dedicated Senior Executive Assistant to the CEO to be a part of our team.

Job Summary and Qualifications

As the Senior Executive Assistant to the CEO, you will be a valued member of the executive support team and be trusted to perform highly diversified and confidential administrative duties in support of Galen's CEO. You will provide administrative support to ensure efficient operations. Support the CEO through a variety of tasks related to organization, communication, and administrative functions, anticipating needs that may arise and taking proactive measures to resolve. Responsible for confidential and time-sensitive material. Ability to effectively communicate, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Senior Executive Assistant relies on experience and independent judgment to plan and accomplish goals, a wide degree of creativity and latitude is expected, and a proactive approach to the needs of those the position supports.

Position Responsibilities:

  • Responsible for managing the operational workflow and calendar of the CEO.
  • Provides confidential administrative support to the CEO, including but not limited to preparation of reports to the Board of Directors, and outside constituents.
  • Provide daily, in-person support for the internal functioning of the Office of the CEO, including traveling when requested.
  • Perform complex administrative duties including responding for the executive when unavailable, composing correspondence, and coordinating resources across a variety of functional areas
  • Prepare dashboards, executive summaries, and strategic analysis for the CEO to quickly ascertain knowledge on institutional matters to facilitate effective and rapid decision-making.
  • Ensure internal and external presentations meet brand standards, are appropriate and accurate, and convey purposeful information.
  • Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports.
  • Organizes meetings to maximize productivity and discussion; drafts agendas and minutes and ensures follow-up action items are clearly assigned and subsequently completed.
  • Implements a communication process ensuring that stakeholders are provided with the appropriate information in the necessary timeframes.
  • Independent decision-making related to work and projects assigned
  • Provides general administrative support including writing, editing, archiving, and preparing presentations.
  • Answers inquiries and/or referring requests to the appropriate person/department for resolution
  • Develop and implement office procedures related to the coordination of information
  • Is cross-trained and able to provide backup for other executive administrative assistants
  • Attends meetings as assigned and reporting on actions
  • Participates in educational/safety activities and programs as needed or assigned
  • Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences, and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
  • Leads the organization and creation of various PowerPoint presentations for the CEO

Position Requirements:

  • Eight years of administrative support experience in a professional environment with a preference of four years at the executive level.
  • Bachelors degree or equivalent experience.
  • Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software.
  • Excellent writing and editing skills.
  • Outstanding communication skills.
  • Maintains a professional image and presence.
  • Ability to respect and adhere to, always, the confidential nature of the work and information in the CEO's office.
  • Desire to be continually learning
  • Travel may be required up to 10% of the time for special events such as Board meetings and other internal events.

Galen College Values:

Inclusivity: I foster an environment that provides opportunities for every individual to reach their full potential.

Character: I act with integrity and compassion in all I do.

Accountability: I own my role and accept responsibility for my actions.

Respect: I value every person as an individual with unique contributions worthy of consideration.

Excellence: I commit myself to the highest level of quality in everything I do.

At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take a personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Masters Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master's degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen's accreditation status, please visit our website.

Be a part of an organization that invests in you. We are actively reviewing applications for our Senior Executive Assistant to the CEO opening. Highly qualified candidates will be promptly contacted for interviews. Submit your application and help us raise the bar in nursing education

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.