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Legal Administrative Assistant
2 months ago
At Haynes and Boone, we recognize that our personnel are the cornerstone of our achievements. We prioritize the contributions of each individual in delivering outstanding legal services, fostering client relationships, and sharing in our collective success.
Our Orange County office is dedicated to addressing the needs of California's leading technology sectors, leveraging the West Coast's global connectivity.
We boast dynamic practices in intellectual property (IP), inbound Asian operations, venture-backed corporate matters, and significant litigation, including patent disputes, securities, insurance coverage, and class action labor and employment issues.
Our flourishing economic landscape accommodates a diverse range of businesses, from Fortune 500 firms to innovative tech startups.
Our expanded footprint enhances Haynes and Boone's nationwide capabilities while providing clients with the advantages of our growing geographic presence.
Most of our California-based attorneys possess engineering or technical degrees alongside their law degrees, enriching their comprehension of the complexities of IP.
Our team members have received accolades in prestigious publications such as The Best Lawyers in America directory, Intellectual Asset Management (IAM) Patent 1000, and Managing IP Magazine.
We are dedicated to fostering a diverse workforce that mirrors our communities, seeking highly motivated professionals who appreciate our culture of respect and collaboration.
Key Responsibilities:As a Legal Administrative Assistant, you will:
- Perform comprehensive secretarial and administrative tasks for attorneys with minimal oversight.
- Execute firm administrative duties, including processing new client/matter requests, client invoices, time reports, and expense documentation.
- Handle litigation-related responsibilities such as drafting correspondence, spreadsheets, presentations, and templates, ensuring meticulous formatting and preparation of documents for filing with various courts.
- Collaborate effectively with courts, agencies, and firm departments, utilizing resources appropriately to fulfill assigned tasks.
- Conduct word processing for drafts, revisions, and final documents related to client matters, including proofreading and ensuring accuracy in content and format.
- Maintain physical and electronic files, manage contacts, and keep dockets organized for attorneys.
- Coordinate meetings and appointments, manage the attorney's calendar, and greet clients and guests as needed.
- Handle incoming and outgoing correspondence efficiently.
Provide secretarial support to summer associates, visiting attorneys, and attorneys whose secretaries are unavailable. Occasionally deliver or collect documents for attorneys at various locations and assist in court as required.
Qualifications:Experience: A minimum of three to five years of experience in a mid-size or large law firm is essential. Familiarity with general office procedures and legal terminology is required.
Skills: Proficiency in advanced word processing and various software applications, including MS Word, Excel, Outlook, and PowerPoint, is necessary. Excellent written and verbal communication skills, attention to detail, and organizational abilities are critical.
Education: A high school diploma is required; two years of college or equivalent experience is preferred.
Working Conditions:This role is situated in a professional office environment, with potential collaboration across different offices and time zones. Occasional overtime may be necessary.
The annual compensation for this position ranges from $75,000 to $98,000, dependent on qualifications and operational considerations.
