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Administrative Assistant

3 months ago

Reston, Virginia, United States Dewberry Full time

Dewberry is currently seeking a detail-oriented Administrative Assistant to support the Transportation Business Unit in our corporate headquarters office located in Fairfax, Virginia.

The individual selected for this role will report directly to the Business Unit Manager and Executive Assistant to support the function and operation of approximately 100 professionals located throughout Virginia and Maryland.

While this role requires in-person work from the Fairfax, Virginia office, telework/remote work is available and will be discussed with the applicant.

Work responsibilities will be diverse, require strong communication and collaboration skills, and will include functions such as project account set-up, financial report creation, submission of progress reports and invoices, proofreading, project document support, and overall office administration.

Specific responsibilities expected and qualifications of the applicant are outlined below.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients.

Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry.

Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

Administrative:

  • Handle sensitive information with complete discretion
  • File and archive both electronic and hard copy project-related documents
  • Order office and breakroom supplies
  • Receive and distribute incoming mail, prepare and package outgoing mail, including project related correspondence and deliverables
  • Create and distribute meeting invitations and event coordination (arrange food and beverage services)
  • Assist with travel arrangements
  • Track proposals and change orders using internal software
  • Other administrative duties as required

Financial:

  • Process subconsultant agreements and invoices
  • Assist with financial management including contract set up, reviews, and close-out
  • Track outstanding invoices and payment status
  • Assist project managers with progress reports, invoices and payment applications
  • Generate and distribute standardized financial reports (monthly, quarterly, or as needed)
Required Skills & Required Experience

  • Bachelor's degree preferred
  • Minimum of 6 years of bookkeeping/accounting experience required
  • Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required
  • Strong mathematical skills for accounting and financial reporting is required
  • Virginia Notary license is desired
  • Experience working with Engineering or Architectural firm(s) is desired
  • Must possess the ability to create improved work efficiencies through application of technology
  • Must be service oriented and flexible with a "can do" attitude
  • Must be able to organize and prioritize workload as needed to meet schedules
  • Must be proactive, take initiative, and retain information to complete repeated actions on a regular basis
*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Recipients of an offer of employment from Dewberry will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local laws.

Salary Range

74000