Secretary (Office Automation)

2 months ago

Orlando, Florida, United States Veterans Affairs, Veterans Health Administration Full time
Summary Serve as the personal Secretary to Chief of Staff. Maintaining calendars for executive leadership. Preparing briefing slides for meetings and staff calls as necessary. Screens incoming documentation to ensure compliance with regulations. Composes correspondence such as office procedures, information requests, and Congressional items. Assigns action items to appropriate personnel/organization department. Coordinating all necessary travel arrangements.

Responsibilities Include but are not limited to:
Receiving telephone calls and visitors. Providing administrative assistance. Maintaining supervisor's calendar; adjusting when needed. Monitoring activities for purpose of briefing supervisors. Acting as liaison between Service Chiefs, staff, and senior executive team members. Gathering information and prepare briefing slides. Ensuring appropriate parties are notified on actionable items. Providing support to special studies or proved assistance. Creating, processing, and/or tracking personal actions. Serving as time-keeper or back-up timekeeper. Completes other duties as assigned.

Virtual:
This is not a virtual position

Position Description/PD#:
Secretary (Office Automation)/PD80003-A Relocation/

Recruitment Incentives:
Not authorized

Financial Disclosure Report:
Not required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)


Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/26/2024. Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:
Receiving telephone calls and visitors, handles complains, determine nature of call or business of visitors. Managing executive team member's email inbox for assigned directorate. Establishing internal suspense's, maintains log of open taskers, make appointments and maintain supervisor's calendar of events. Accepting or declining invitations for supervisor. Establishing priorities, set up, reschedule, or refuse appointments. Making necessary arrangements for travel, schedule of visits, transportation and hotel reservations; write thank you notes upon return.

You will be rated on the following Competencies for this position:

Clerical Communications Computer Skills Customer Service (Clerical/Technical) Integrity/Honesty Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.


Physical Requirements:
The work is primarily sedentary. Work requires some walking, standing, bending, and carrying light items such as books, folders, papers, etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level.

Additional Information This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive , VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy).

VHA HCPs do not include remote workers who only infrequently enter VHA locations.

If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.

The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

The Fair Chance to Compete for Jobs Act (or the Act) prohibits the Department of Veterans Affairs (VA) from requesting applicant criminal history record information before extending a conditional or tentative offer of employment.

In accordance with 5 U.S.C § 9202(c) and 5 C.F.R § certain positions are exempt from the provisions of the Act.

Applicants who believe they have been subjected to a violation of the Act, may submit a written complaint within 30 calendar days of the date of the alleged non-compliance to VA at Applicant written complaints should include the following: Administration name: Veterans Health Administration (VHA) Office name, employee name and contact information or contractor who made contact (if known).

Date of contact.

Details regarding the job opportunity announcement applied to, and copies of any documents or other evidence related to the complaint.

Visit Office of the Chief Human Capital Officer (OCHCO) for more information.

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