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Administrative Assistant III

2 months ago

Orlando, Florida, United States FEDSYNC Full time
Job Overview

FedSync is committed to upholding values such as Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our goal is to collaborate with pioneering minds and forward-thinking individuals to provide solutions that anticipate future needs. We aim to deliver innovative and effective solutions to federal government entities, equipping them with the right tools and personnel to tackle upcoming challenges. Our workforce is our greatest asset.

We are currently seeking qualified individuals for the role of General Clerks/Secretaries at various levels, specifically General Clerk II and General Clerk III, to assist NASA with essential office services as outlined below. The ideal candidate will maintain a close and responsive relationship with supervisors and staff, operate with a degree of independence, and perform a variety of clerical and secretarial tasks that require familiarity with office protocols and an understanding of the organization’s operations, programs, and procedures. Proficiency in relevant office software is expected.

Key Responsibilities:

  1. Managing Telephone Services
  2. Coordinating Appointments and Schedules
  3. Facilitating Visitor Services
  4. Organizing Meetings, Telecommunication Services, and Conference Room Scheduling
  5. Disseminating Information
  6. Ordering Office Supplies
  7. Handling Copying, Faxing, Graphics Requests, and Photo Services
  8. Overseeing Records Management
  9. Providing Data Management Services
    • Desktop Processing
    • Tracking Correspondence
  10. Coordinating Travel Arrangements
  11. Collecting Time and Labor Data
  12. Managing Property Coordination
  13. Facilitating Move Coordination
  14. Coordinating Training Sessions
  15. Overseeing Information Services
  16. Managing Special Events

Education Requirements:

High School Diploma

Experience Requirements:

A minimum of 2-4 years of relevant office experience is required.

Additional Qualifications:

  • Ability to lift and move items weighing over 20 pounds
  • Experience with NASA or related contracts is preferred, along with an active NASA badge
  • Exceptional verbal and written communication skills are essential
  • Must be able to pass criminal background and drug tests regularly

FedSync is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.