Current jobs related to Administrative Assistant Ii - Reston, Virginia - Fairfax County Government

  • Administrative Assistant

    2 weeks ago

    Reston, Virginia, United States Bharuwa Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team at Bharuwa Solutions. As an Office Support Specialist, you will play a crucial role in maintaining the smooth operation of our office.Key Responsibilities:Maintain accurate and up-to-date files and recordsSort and distribute incoming...

  • Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Commonwealth of VirginiaThe Commonwealth of Virginia is a dynamic and diverse organization that values excellence in public service. Our mission is to provide high-quality services to the citizens of Virginia, while promoting a culture of innovation, collaboration, and continuous improvement.About the JobWe are seeking a highly skilled and...

  • Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States ATI | Advanced Technology International Full time

    Job SummaryATI | Advanced Technology International is seeking a highly skilled and detail-oriented Program Coordinator to join our team. As a Program Coordinator, you will provide administrative support to our Division, Program Manager, and clients to achieve program goals and objectives.Key ResponsibilitiesProvide data entry and maintenance of accurate...

  • HR Administrative Assistant

    1 week ago

    Reston, Virginia, United States Triup, Inc. Full time

    {"Job SummaryWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Triup, Inc.As an HR Administrative Assistant, you will provide administrative support to our HR professionals, ensuring the smooth operation of our HR functions.Responsibilities:- Provide administrative support to HR professionals- Document...

  • Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States University of San Francisco Full time

    About the Role:The University of San Francisco is seeking a highly motivated and detail-oriented individual to serve as a Program Coordinator in the Office of the Vice President. This is a dynamic and fast-paced environment that requires excellent organizational and communication skills.Key Responsibilities:Provide administrative support to the Office of the...

  • Corporate Administrative Assistant

    4 weeks ago

    Reston, Virginia, United States Rosenthal Automotive Full time

    At Rosenthal Automotive, we prioritize the well-being of our employees alongside our clients. Our organization is dedicated to fostering an environment where you can G.R.O.W. (Guidance. Respect. Opportunity. Worth). As a family-owned and operated establishment, we understand the intricacies of building a business from the ground up. We value potential over...

  • Healthcare Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States Otolaryngology Associates, P.C. Full time

    Job OverviewOtolaryngology Associates, P.C. is a distinguished medical establishment specializing in ENT, Allergy, and Facial Plastics services. Our organization is committed to fostering the growth and development of our most valuable resource: our employees. We prioritize adaptability and the opportunities it presents, focusing on delivering exceptional...

  • Corporate Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States Rosenthal Automotive Full time

    Job OverviewAt Rosenthal Automotive, we prioritize the well-being of our team members just as much as we do our customers. Our commitment to fostering a culture of G.R.O.W. (Guidance, Respect, Opportunity, Worth) is at the heart of our operations.As a family-owned and operated enterprise, we understand the nuances of building a successful organization from...

  • Administrative Assistant IV

    2 weeks ago

    Reston, Virginia, United States General Dynamics Information Technology Full time

    Administrative Assistant IV Job DescriptionJob Summary:The Administrative Assistant IV will provide high-level administrative support to the Director and Deputies, handling sensitive and personal information with discretion and autonomy. This role requires strong organizational, communication, and problem-solving skills, with the ability to work...

  • Electrical BIM Modeler II

    2 days ago

    Reston, Virginia, United States Spectrum Engineers Full time

    Electrical BIM Modeler II Job DescriptionJob Summary:Spectrum Engineers is seeking an experienced Electrical BIM Modeler II to join our team. As an Electrical BIM Modeler II, you will be responsible for performing routine to moderately difficult power distribution, lighting, security, IT, fire alarm, and low-voltage systems design and drafting assignments in...

  • Grants Administration Expert

    4 weeks ago

    Reston, Virginia, United States ICF International Inc Full time

    Position Overview:ICF International Inc is in search of a Grants Management Specialist II who possesses a robust background in federal grant compliance, administration, and reporting. This role is pivotal in ensuring that our operations align with federal, state, and local regulations.Key Responsibilities:1. Oversee and manage federal grant compliance...

  • Grants Management Specialist II

    1 week ago

    Reston, Virginia, United States ICF Full time

    About the RoleWe are seeking a highly skilled Grants Management Specialist II to join our team at ICF. As a key member of our team, you will be responsible for providing expert-level support in federal grant compliance, administration, and reporting.Key ResponsibilitiesSupport project delivery on disaster recovery and data analytics initiatives, partnering...

  • Administrative Assistant and Office Manager

    2 weeks ago

    Reston, Virginia, United States Commonwealth of Virginia Full time

    About the PositionThe Office Manager is a critical role within the Department of Statistics, serving as the lead staff administrator and executive secretary to the Department Chair. This position is responsible for the daily execution and coordination of administrative and program support operations to ensure the service needs are met for the department's...

  • Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States Ricoh Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ricoh. As a key member of our front office, you will be responsible for providing exceptional customer service to our clients and employees.Key ResponsibilitiesFront Desk Operations: Greet and assist visitors, answer and direct incoming calls, and...

  • Grants Management Specialist II

    5 days ago

    Reston, Virginia, United States ICF Full time

    About the RoleWe are seeking a highly skilled Grants Management Specialist II to join our team at ICF. As a key member of our team, you will be responsible for providing expert-level support in federal grant compliance, administration, and reporting.Key ResponsibilitiesSupport project delivery on disaster recovery and data analytics initiatives, partnering...

  • Court Administrator

    2 weeks ago

    Reston, Virginia, United States City of Alvarado Full time

    About the RoleThe City of Alvarado is poised for extraordinary growth, and we are seeking a seasoned Court Administrator to lead the way in creating a Municipal Court that can handle the growth. As an integral part of our team of experienced, passionate, and driven local government professionals, you will play a crucial role in driving the success of our...

  • Court Administrator

    2 weeks ago

    Reston, Virginia, United States City of Alvarado Full time

    About the RoleThe City of Alvarado is poised for extraordinary growth, and we are seeking a seasoned Court Administrator to lead the way in creating a Municipal Court that can handle the growth. As an integral part of our team of experienced, passionate, and driven local government professionals, you will play a crucial role in driving the success of our...

  • Senior Administrative Assistant

    3 weeks ago

    Reston, Virginia, United States Busby Park Recruiting LLC Full time

    Job SummaryBusby Park Recruiting LLC is seeking a highly skilled and experienced Executive Legal Assistant to join its team in Irvine. As a key member of our legal department, you will provide critical support to our partners and administrative teams, ensuring seamless practice coordination and administrative assistance.Key Responsibilities:Provide complex...

  • Web Developer II

    2 weeks ago

    Reston, Virginia, United States Tucker Parker Smith Group (TPS Group) Full time

    Job Title: Web Developer IICompany: Tucker Parker Smith Group (TPS Group)Department: Web Development TeamJob Category: Software DevelopmentJob Type: Temporary 3-Month Assignment, Potential to Extend / Convert to FTEPay Rate: Up to $50/ HR, doeJob Overview:Tucker Parker Smith Group (TPS Group) is seeking a skilled Web Developer II to join the Web Development...

  • Grants Administration Analyst

    4 weeks ago

    Reston, Virginia, United States ICF Olson Full time

    Position Overview:ICF Olson is in search of a Grants Management Specialist II to join our dynamic team. This role requires a solid background in federal grant compliance, administration, and reporting, or related fields to effectively support various governmental initiatives.Location: This position offers a hybrid work environment, allowing flexibility in...

Administrative Assistant Ii

4 months ago

Reston, Virginia, United States Fairfax County Government Full time
Job Announcement

This job announcement will be used to fill multiple full-time Administrative Assistant II vacancy in the department's offices located in Fairfax, Virginia. Demonstrates an end product that processes and integrates simple data within the agency's policies and procedures. Greets and assists clients to complete forms, applications on paper or online who are applying for services in a lobby setting when needed. Completes tasks in a related sequence using Microsoft Office with accuracy and completeness. Establishes and maintains effective working relationships, communicates orally and in writing and compiles data and submits reports. Reviews data and uses scanning software to scan, store and retrieve documents.

Note: The assigned functional areas for this position include general administrative assistance, customer service, and/or data/document management.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
General Financial Duties
Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for
routing and approval;
Compiles and maintains daily and weekly totals, reports, and financial statements;
Reconciles statements;
Establishes, revises and maintains accounting documents and files.
Fiscal Administration
Performs data entry into corporate system, e.g., routine posting and billing.
Reviews completed forms for accuracy and completeness;
May perform inquiries in internal and external databases to determine discrepancies.
Accounting
Performs inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems;
Performs basic calculations.
Purchasing
Orders, inventories, receives, and/or shelves routine supplies;
Reviews invoices/packing slips to ensure shipment is correct and follows up on
discrepancies;
Tracks expenditures.
Scheduling & Coordinating for Others
Notifies all participants of meetings and other functions in advance;
Schedules routine meetings.
Communication
Produces and electronically distributes simple documents (e.g., flyers).
Office Management
Maintains a system for tracking the progress of work;
Orients new employees on procedures and systems.
General Administrative
Performs alpha and/or numeric filing;
Performs simple screening and sorting of mail;
Is responsible for sending dated material.
Receptionist/Public Contact
Refers calls;
Greet visitors;
Gives standard information in response to phone or in-person inquiries;
Acts as back up to other administrative positions.
Word Processing/Typing
Keys/types form letters, labels, simple documents and correspondence;
Proofs spelling.
Information Systems/Software
Performs data entry into multiple screens.
Payroll
Verifies employment on a countywide basis;
Inputs simple or occasional Human Capital Management Enterprise Resource Planning system entries, with review of supervisor (e.g., simple
T&A).
Personnel
Types forms;
Updates personnel data;
Sets up agency personnel files;
Prints out and distributes personnel documents;
Files critical records (e.g., performance evaluations, PARS).

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge
Knowledge of a variety of standard office procedures;
Knowledge of specific unit terminology;
Knowledge of work done in related departments.
Communication
Ability to read and comprehend relevant documents.
Information Abilities
Ability to process and integrate simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external
and internal contacts.
Purchasing and Accounting
Ability to perform inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems.
Personnel and Payroll
Understanding of the basic PRISM functions;
Ability to perform inquiries (e.g., check personnel data) in Human Capital Management Enterprise Resource Planning system.
Word Processing/Typing
Basic skills in the use of Microsoft Word.
PC Skills
Basic skills in the use of applicable Microsoft software.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and child protective services check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:At least one year of full-time equivalent experience in the functional areas: general administrative assistance, customer service, and/or records management.At least one year of full-time equivalent experience supporting staff in a Human Services environment.At least one year of full-time equivalent experience working with document imaging systems including OpenText and Prodagio. At least one year of full-time equivalent experience providing front-line customer service and working with customers in a public assistance environment. Experience working in data systems such as VaCMS (Virginia Case Management System) , Prodagio, SVES (State Verification & Exchange System) , and SPIDeR (Systems Partnering in a Demographic Repository) .Proficiency with Microsoft: Excel, Outlook and Word.
PHYSICAL REQUIREMENTS:
Ability to input, access, and retrieve information from a computer. Ability to lift up to 10 lbs. Ability to stoop, bend and reach. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY EEO/AA/TTY.

#LI-JY1