Administrative Manager

4 weeks ago


Smithfield, United States Ultimate Staffing Full time

Ultimate Staffing is seeking candidates for a Direct Hire position in Smithfield

This position is 100% ON SITE Hours will be Monday-Thursday 7AM-4PM, Friday 7AM-12PM.
Salary will be $60-80K/yr DOE - FREE HEALTH INSURANCE

Details:
The Administrative Manager will oversee many of the financial administrative tasks being completed by other departments, including receiving, subcontractor onboarding/payments and warranty. The goal of this role is to ensure the workflow for these departments is running smoothly.

Job Duties:
- Ensure the employees receiving vendor invoices and credits are processing them accurately and in a timely manner.
- Be the first point of escalation for discrepancies between vendor invoices and our Purchase Orders (PO).
- Coordinate with Account Administrative Managers on issues that are occurring in purchasing/invoicing.
- Ensure the employees processing subcontractor payments are being processed correctly and on time.
- Ensure the employees processing VPOs are moving them through the system in a timely and accurate manner.
- Ensure our Warranty department is effectively managing warranty claims, resolving issues promptly and maintaining high standards of customer satisfaction.
- Point of Contact for Credit Card reconciliation at each branch.
- Collaborate with other departments to ensure smooth workflow and communication.
- Process weekly timesheets for direct reports.

***MUST Have experience managing a team***
Previous experience in the construction/subcontracting industry STRONGLY preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.



  • Smithfield, North Carolina, United States Ultimate Staffing Full time

    Job Title: Administrative ManagerJob Summary:Ultimate Staffing is seeking a highly skilled Administrative Manager to oversee financial administrative tasks and ensure smooth workflow in our Smithfield location.Key Responsibilities:Ensure accurate and timely processing of vendor invoices and creditsCoordinate with Account Administrative Managers on purchasing...


  • Smithfield, United States Smithfield Foods Full time

    If you are currently employed at Smithfield, please log into Workday and submit your application through the Jobs Hub. A great job-and a great future-awaits you at Smithfield Foods. We are an American food company with a leading position in packaged meats and fresh pork products. We're looking for motivated people who want to join our team and grow lasting...


  • Smithfield, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team based in Smithfield, Virginia. In this role, you will be entrusted with a variety of tasks ranging from handling mail, responding to phone calls, entering data into our computer system, and other general office tasks. This position provides a long term contract...


  • Smithfield, Rhode Island, United States Fidelity TalentSource LLC Full time

    Job SummaryFidelity TalentSource LLC is seeking an experienced Administrative Support Associate to join our team. As an Executive Assistant Associate, you will provide administrative support to management at all levels of the company, utilizing your organizational, communication, and administrative skills to complete business unit tasks.Key...


  • Smithfield, North Carolina, United States Johnston Community College Full time

    Job Summary: We are seeking a highly qualified faculty member to teach medical office administration courses at Johnston Community College. The successful candidate will have a strong background in medical office administration and the ability to teach a variety of courses in this field.Responsibilities:Teach medical office administration courses in a...


  • Smithfield, Rhode Island, United States Fidelity TalentSource LLC Full time

    About the RoleFidelity TalentSource is seeking a highly skilled and organized Executive Assistant Associate to join our team in Smithfield, RI. As a key member of our FI/FBOT IWMS Admin Team, you will provide administrative support for the ICG team, utilizing your exceptional organizational, communication, and administrative skills to complete business unit...


  • Smithfield, Maine, United States Home Hope and Healing- Administrative Full time

    Job SummaryHome Hope and Healing is seeking a Client Scheduling Representative to join our administrative team. As a key member of our care team, you will be responsible for ensuring positive customer service and accurate communication with clients and staff.Key ResponsibilitiesCoordinate schedules for new and existing clients and field staff to ensure...


  • Smithfield, Ohio, United States Neighborhood Health Plan of RI Full time

    Job Title: Database AdministratorNeighborhood Health Plan of RI is seeking a skilled Database Administrator to join our team.Job Summary:The Database Administrator will be responsible for the installation, implementation, configuration, maintenance, security, integrity, and performance of critical Microsoft SQL Server systems. This is a hands-on position...

  • Database Administrator

    5 months ago


    Smithfield, United States Neighborhood Health Plan of RI Full time

    Job Details Job Location Smithfield, RI - Smithfield, RI Position Type Full Time Education Level Bachelors Degree   Travel Percentage None Job Shift Daytime Job Category Professional / Experienced Description On-Site- Smithfield, RI The Database Administrator working with the Senior Database Administrator will be responsible for the installation,...


  • Smithfield, United States CANYON PLUMBING AND HEATING INC Full time

    Canyon Plumbing & Heating, Inc. in Smithfield, UT is looking to hire a part-time Administrative Assistant to provide exceptional customer service and ensure that our office runs smoothly. Are you a big-picture thinker who effectively plans ahead? Do you want to be part of an organization that values you and your unique abilities ? Would you like to work...


  • Smithfield, Virginia, United States Ace Handyman Services Full time

    Job Title: Office ManagerAre you a highly organized and detail-oriented administrative professional looking for a challenging and rewarding sales career? Ace Handyman Services, a national leader in the home improvement and home repair services industry, is seeking an experienced Office Manager to facilitate daily operations and customer interactions.Job...

  • Assistant Manager

    2 weeks ago


    Smithfield, United States Hibbet Sports Full time

    The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods and approaches necessary to accomplish the stores goals. The Assistant Assistant Manager, Store Manager, Manager, Customer Service, Assistant, Operations, Retail

  • Office Manager

    1 month ago


    Smithfield, Virginia, United States Ace Handyman Services Isle of Wight Suffolk Full time

    Job Title: Office ManagerWe are seeking an experienced and highly organized Office Manager to join our team at Ace Handyman Services Isle of Wight Suffolk. As an Office Manager, you will be responsible for facilitating customer interactions, managing daily operations, and ensuring a smooth customer journey.Key Responsibilities:Respond to customer inquiries...


  • Smithfield, Ohio, United States Neighborhood Health Plan of RI Full time

    Job SummaryWe are seeking a highly skilled Database Administrator to join our team at Neighborhood Health Plan of RI. The successful candidate will be responsible for the installation, implementation, configuration, maintenance, security, integrity, and performance of critical Microsoft SQL Server systems.Key ResponsibilitiesEnsure all database servers are...


  • Smithfield, Ohio, United States Neighborhood Health Plan of RI Full time

    Job SummaryWe are seeking a highly skilled Quality Improvement Manager to join our team at Neighborhood Health Plan of Rhode Island. As a key member of our organization, you will play a critical role in leading our quality improvement efforts and ensuring that we deliver exceptional care to our members.Key ResponsibilitiesLead the development and...


  • Smithfield, Ohio, United States Neighborhood Health Plan of RI Full time

    Job SummaryWe are seeking a highly skilled Quality Improvement Manager to join our team at Neighborhood Health Plan of Rhode Island. As a key member of our quality improvement team, you will be responsible for leading the identification and design of company-wide quality improvement efforts and providing direction to the implementation of QI efforts through...

  • Office Manager

    3 weeks ago


    Smithfield, Virginia, United States Ace Handyman Services Full time

    Job Title: Office ManagerWe are seeking an experienced and highly organized Office Manager to join our team at Ace Handyman Services. As an Office Manager, you will be responsible for facilitating customer interactions, coordinating schedules, and providing logistical support to our craftsmen.Key Responsibilities:Respond to job leads in a timely...

  • Assistant Manager

    1 month ago


    Smithfield, Ohio, United States Domino's Franchise Full time

    Job DescriptionThe primary responsibility of an Assistant Manager at Domino's Pizza is to provide support to the General Manager in maintaining the smooth operation of the restaurant.Key responsibilities include preparing pizzas, delivering orders to designated locations, and performing administrative tasks when the General Manager is unavailable.Assistant...

  • Office Manager

    3 weeks ago


    Smithfield, Virginia, United States Ace Handyman Services Isle of Wight Suffolk Full time

    Job Title: Office ManagerAre you a highly organized and detail-oriented administrative professional looking for a challenging and rewarding sales career? Do you have a strong customer service background and an engaging personality? We are seeking an experienced Office Manager to join our team at Ace Handyman Services Isle of Wight Suffolk.Job Summary:We are...


  • Smithfield, North Carolina, United States County of Johnston North Carolina Full time

    The County of Johnston North Carolina seeks an experienced leader to oversee the daily operations of the Johnston County Airport (JNX) and drive its growth and development.Company OverviewThe County of Johnston North Carolina is a dynamic and forward-thinking organization dedicated to providing exceptional services to its citizens.SalaryThe estimated salary...