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Administrative Assistant

3 months ago

Madison, United States Sterling Search Partners Full time

Sterling Search Partners is helping a growing Madison client with its search for an Administrative Assistant. This position is on-site Monday-Friday 8AM-5PM. We are looking for someone who can run an office and has a great personality.


Skills and Responsibilities

• Providing administrative support to operations and service teams

• Generating invoices, customer follow up & accounts receivable

• Maintaining required business licenses (new & renewals)

• Purchasing and maintaining office supplies

• Organizing and scheduling meetings, training classes and other company events

• Assisting other departments and team members with miscellaneous tasks

• Spreadsheet development, monitoring, and tracking

• Creating, scheduling, tracking and invoicing service tickets and service department projects

• General office organizing

• Warehouse organization, shipping and receiving

• Other items as needed


Qualifications

• Minimum of two years of experience in an administrative role preferred

• Knowledge and experience with sales reporting, data entry, communication and customer service preferred

• Excellent verbal and written communication skills

• Proven ability to relate and communicate with customers and sales teams

• Strong computer skills (MS Office – Excel, Smartsheet, MailChimp)

• Customer service minded skillset

• Time management and organizational skills

• Flexibility and adaptability to changing schedules and scenarios

• Demonstrates a team-focused mentality and collaborates well with other employees