Administrative Assistant

2 weeks ago

Madison, United States Goodwill Industries of South Central Wisconsin Full time
This is an on-site role

General Summary:

Provides administrative support to Supported Employment Program including assisting with data entry, billing, document review and updates, and external agency and participant communication.

Principal Duties & Responsibilities:
  • Tracking and data entry for billing and authorization submission to external funders.
  • Review accuracy of billing reports submitted.
  • Alert accounting on authorization date changes or other anomalies.
  • Assist program staff with tracking of all required documentation dates, consent for release and service plans.
  • Data entry updates for case management databases.
  • Fleet management for two supported employment program vehicles.
  • Enter weekly schedules from Case Managers into Teams files for employee access.
  • Maintain compliance checklist for employment programs.
  • Update DVR portal with new employees and exiting employees
  • Provides administrative support and project work for Supported Employment Program.
  • Onsite assistance for visitors, callers or Goodwill staff.
  • Orders and maintains departmental supplies.
  • Consistently perform all duties within the framework of our Core Values.
Requirements

Required education and/or work experience:
  • High school diploma or equivalent
  • One-year administrative support experience with exceptional organization skills.
  • Knowledge of supporting people with developmental disabilities, a plus.
Knowledge, Skills & Abilities Required:
  • Business Acumen: Proficient with Microsoft Office 365 and willingness to learn databases.
  • Drive for Results : Ability to prioritize tasks, meet deadlines, and work independently or collaboratively as needed.
  • Customer Focus: Effectively interact with program participants and team members.
  • Accountability: Ability to maintain confidential information.
  • Continuous Improvement: Open-minded, with flexibility to improve quality of output.
Travel Required: No

Description of physical working environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to maintain a stationary position to be able to operate a computer and other office equipment, mostly indoor office environment.
  • Must be able to clearly communicate.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity Employer:

Goodwill of South Central of Wisconsin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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