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Executive Assistant

4 months ago

Key West, United States JIMMY LANE, P.A. Full time

Successful Realtor seeks a full time executive assistant.

The executive assistant role requires a highly organized individual with excellent computer and people skills. Responsibilities include managing office operations, coordinating transactions, and maintaining constant communication with clients and team members. The ideal candidate must have a positive attitude, be adaptable to various client personality types, and possess strong problem-solving abilities. Technical proficiency, particularly with Microsoft software and real estate programs, is essential, along with the ability to manage social media and marketing efforts effectively. Excellent opportunity to learn the real estate business from the ground up, while getting paid well, with commissions possible. Please send resume as well as why you would like to work for a busy real estate agent.

Requirements

  • Florida Real Estate license or ability to quickly obtain
  • Ability to type 50 words a minute
  • Excellent phone skills
  • Outgoing and friendly demeanor
  • Extensive knowledge of computers and ability to learn systems and database management
  • Excellent knowledge of Microsoft software and real estate associated programs or an advanced ability to learn such items
  • Maintain a reliable, professional vehicle and means of transportation at all times

Qualities

  • be happy and positive
  • be people-oriented and have the ability to analyze clients' needs and wants
  • be able to adapt to different personality types of clients
  • be a good listener
  • have excellent verbal and written communication skills
  • be detail-oriented
  • be able to work without supervision while completing all tasks
  • be a problem solver
  • be able to face challenges and deadlines with grandeur
  • be organized and detail-oriented enough to manage projects with many moving parts
  • have the ability to learn scripts and dialogues
  • be coachable, have a desire to learn, and a desire to succeed
  • be reliable, dependable, and on time
  • be able to follow directions, systems, and procedures
  • be able to communicate with management and co-workers in an effective manner

Tasks

  • Handle paperwork including contracts, addendums, disclosures, and checklists
  • Constant communication with all parties involved in transactions
  • Coordinate steps of transactions from contract to closing
  • Website management and updates
  • Database management
  • Design and print marketing campaigns
  • Creating and editing video
  • Manage virtual assistant staff
  • Managing social media content and accounts
  • Developing strategies for improving lead conversion
  • Follow up on leads daily to either trash or contract
  • Daily communication with active clients
  • Check property statuses and set up property searches
  • Cross-train on property management system
  • Show properties to potential buyers

ALL INQUIRIES WILL BE FULLY CONFIDENTIAL