Office Administrator

2 days ago

Bloomington, United States Russell Tobin Full time

Title: Office Administrator

Contract Duration: 6 Months contract (extension based on performance)

Location: Bloomington, MN

Pay Range: $ $25 - 27.59 on W2

The Office Coordinator position will be responsible for a variety of administrative tasks and projects that will ensure the Det-Tronics office operates efficiently and effectively.

Job Responsibilities

  • Executive Leadership Support / Office Administration
  • Support the senior management team with meeting management including scheduling meetings, creating PowerPoint content, and preparing catering arrangements as needed.
  • Prepare expenses for the General Manager
  • Participates in the Employee Engagement Committee and coordinates team building and improving overall team health
  • Coordinates travel, hotel accommodation and other logistics for visitors, external guests and the General Manager as needed.
  • Responsible for screening visitors in advance in accordance with international trade compliance, MKDenial process.
  • Responsible for managing and improving the incoming and outgoing mail process.
  • Collaborate with the Maintenance / Facility team to ensure that the office is up to date and presentable. Coordinate with the General Manager and the Facility team for office moves and new hire space/moves.
  • Serves as the sole contact with office vendors i.e. Shred it, Hermel Vending, etc.
  • Maintain company email distribution lists and Teams channels to reflect terminations and new hires.
  • Possibly serve as backup for hourly payroll.
  • Administer the onsite security access system which includes terminating access for terminated employees and adding new employees, as well as managing visitor badges.
  • Coordinate all new employee onboarding to include preparing welcoming gifts, if any, preparing badges for new employees, sending out new employee announcements, and other related tasks.
  • Special projects that focus on continuous process improvement
  • Assisting with AV needs such as using an owl for a large team or zoom call

PO Management

  • Prepare and process requisitions and purchase orders for a variety of different functions (i.e. Engineering, office supplies, temp resources, etc.)

EDUCATION / CERTIFICATIONS:

  • BA/BS degree or equivalent experience preferred

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