Current jobs related to Office Administrator - Bloomington - Indiana University Bloomington

  • Office Administrator

    4 weeks ago

    Bloomington, United States Moffat Workforce Full time

    Office Administrator Bloomington, MN Currently looking for a skilled individual for a temp-to-hire Office Administrator opening with a company located in Bloomington, MN. Interested candidates should have 3-5 years of Administrative Assistant experience, strong computer competency and excellent written and verbal communication skills. Office Administrator...

  • Office Administrator

    6 days ago

    Bloomington, United States Gateway Foundation Full time

    Job SummaryThe Office Manager is responsible for overseeing and directing assigned office staff responsible for processing billing information and providing administrative support. This role ensures the proper operation of the business office, compiles data and information, and prepares reports used in monitoring and evaluating operations, finances, and...

  • Office Administrator

    3 days ago

    Bloomington, Illinois, United States DMI Full time

    About DMI:DMI is a leading provider of mobile enterprise solutions, combining expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device and app management.The company's unique, integrated approach to mobility has resulted in dramatic growth and an expanding...

  • Office Administrator

    1 week ago

    Bloomington, United States Russell Tobin Full time

    Title: Office AdministratorContract Duration: 6 Months contract (extension based on performance)Location: Bloomington, MNPay Range: $ $25 - 27.59 on W2 The Office Coordinator position will be responsible for a variety of administrative tasks and projects that will ensure the Det-Tronics office operates efficiently and effectively. Job Responsibilities...

  • Office Administrator

    4 weeks ago

    Bloomington, Illinois, United States Northern Virginia Real Estate Team Full time

    Job Title: Office ManagerA highly skilled and organized Office Manager is needed to join the Northern Virginia Real Estate Team. The successful candidate will be responsible for ensuring the smooth operation of the office, providing exceptional support to the team, and maintaining accurate financial records.Key Responsibilities:Manage and maintain accurate...

  • Office Administrator

    2 weeks ago

    Bloomington, United States RTA US Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at RTA US. The successful candidate will provide administrative support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Key ResponsibilitiesProvide executive leadership...

  • Office Administrator

    1 month ago

    Bloomington, Illinois, United States Chestnut Health Systems Full time

    Job Title: Office ReceptionistCompany: Chestnut Health SystemsWe are seeking a highly skilled and experienced office receptionist to join our team at Chestnut Health Systems in Bloomington. This full-time position may require some weekend and evening hours.Key Responsibilities:Provide exceptional customer service to clients and visitors, ensuring a warm and...

  • Senior Office Administrator

    2 weeks ago

    Bloomington, Illinois, United States Dwell Design Studio Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Office Administrator to join our team at Dwell Design Studio. The ideal candidate will have a strong background in administrative support and be able to provide exceptional customer service to our clients and employees.Key ResponsibilitiesProvide administrative support to the team, including...

  • Office Administrator

    1 week ago

    Bloomington, MN, United States Moffat Workforce Full time

    Office Administrator Bloomington, MN Currently looking for a skilled individual for a temp-to-hire Office Administrator opening with a company located in Bloomington, MN. Interested candidates should have 3-5 years of Administrative Assistant experience, strong computer competency and excellent written and verbal communication skills. Office Administrator...

  • Branch Office Administrator

    2 months ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 weeks ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    3 months ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    1 day ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 weeks ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 weeks ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 days ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    23 hours ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    19 hours ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 weeks ago

    Bloomington, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Administrative Coordinator

    4 weeks ago

    Bloomington, United States Pro-Fab Construction, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pro-Fab Construction, Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

Office Administrator

2 months ago

Bloomington, United States Indiana University Bloomington Full time

Job Summary

The Administrator will ensure the smooth operation of the Executive Director office, support external communication with various stakeholders, handling various administrative tasks, and manage schedules and Outlook calendars for the executive director's office, admissions and operations calendars, facilities rentals/events, and various stakeholders.

Department-Specific Responsibilities

Manages the Executive Director calendar, schedule appointments, and coordinate travel arrangements as requested. Prioritizes and manage time-sensitive commitments, ensuring optimal use of the Executive Director's time. Attends meetings, take accurate notes, transcribe notes into minutes, ensure confidentiality, and follow up on action items to ensure timely completion. Manages internal and external communication channels, responding to inquiries and requests in a timely manner. Assists the Business Manager with P-Card reconciliation, purchase orders, and expense reports.  Maintains accurate administrative records, files, and databases, ensuring data integrity and confidentiality. Oversees the organization and maintenance of office supplies, equipment, and inventory, and ensure the office environment is clean, organized, and conducive to productive and welcoming workspace. Collaborates with the Learning and Community Engagement team and Operations team to provide logistical support for museum events, programs, workshops, and meetings. Welcomes visitors with a warm and friendly demeanor, providing information about exhibitions, programs, and museum amenities. Responds to visitor inquiries, provide directions, and offer recommendations to enhance their museum experience. Manages the front desk area, including answering phone calls, handling incoming inquiries, tracking attendance data, and maintaining a neat and organized reception space. Facilitates regular walk throughs of the exhibition and museum areas to reset area, ensure safety, and relay any exhibition needs to the curatorial department. Serves as the primary point of contact for external rental and IU internal facilities space scheduling inquiries, providing prompt and accurate information to potential clients. Conducts site tours to showcase available rental/scheduling spaces, amenities, and facilities. Prepares and negotiates rental agreements, contracts, and invoices with external IU clients, ensuring all terms and conditions are clearly communicated. Collaborates and coordinates logistics with clients to understand their event needs, including layout, technical requirements, catering, and special requests. Maintains regular communication with clients throughout the planning process, providing updates, addressing questions, and confirming details. Manages event budgets, track expenses, and ensure that rental fees and associated costs are collected in a timely manner. Assists with document preparation, formatting, proofreading, and data entry as needed. Other duties as assigned.

General Responsibilities

Coordinates support for project management activities, resource allocation, and communication. Develops a schedule designed to meet necessary deadlines and communicates with team members. Monitors project progress and handles moderately complex issues that arise. Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. Collaborates with cross functional teams with varying levels of seniority and experience to support various programs. Performs a variety of administrative skills and prepares correspondence related to the project. Maintains a detailed, organized file and records system.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Bachelor's degree in business administration, office management, communications, hospitality management, event planning, or related field

WORK EXPERIENCE

Required

2 years of relevant experience

Preferred

Experience in event/program planning, facilities rental, scheduling, or hospitality management

SKILLS

Required

Demonstrates project management skills Proficient communication skills Excellent collaboration and team building skills Demonstrates time management and priority setting skills Effective interpersonal skills

Preferred

Demonstrates experience in office management and executive support, preferably within a museum or nonprofit environment Excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. Demonstrates experience working collaboratively with a diverse range of groups and organizations, and in community engagement and community led curricula development. Experience and ability to observe and respond to various audiences of needs within an emergency and/or situations with conflicts (people: youth, adults, and large groups)  Experience in assisting with culturally complex, sensitive, or confidential projects - including a demonstrated ability to listen and deal empathetically with a wide range of people and cultural groups Demonstrates understanding of discretion and confidentiality practices when working with culturally sensitive, complex, and/or confidential projects

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

Up to $ 22.00 per hour

Salary plan and grade: PAA - 2PJ
This is an CWA union covered position

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.