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Office Administrator

2 months ago

Bloomington, Illinois, United States DMI Full time
About DMI

DMI is a leading provider of mobile enterprise solutions, combining expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device and app management.

With a strong presence in the US and globally, DMI has a diverse client base, including hundreds of Fortune 1000 commercial clients and all fifteen U.S. Federal Departments.

About the Opportunity

We are seeking an Office Administrator to join our team in Tyson's Corner, VA. This role is an immediate opening and will be sitting at our front desk/reception area while providing administrative support for two executives.

The successful candidate will be responsible for welcoming guests, managing the office, providing support and performing administrative tasks for leadership, and other duties as assigned.

Duties and Responsibilities
  • Provide support to senior leaders at DMI
  • Offering administrative support to two executives, maintaining their calendars, scheduling appointments and meetings as needed
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Manage multiple conference rooms for daily meetings
  • Schedule meetings and update calendars
  • Organize catering for meetings and collaboration days
  • Ensure reception, breakroom, conference rooms and general office areas are tidy and presentable, with all necessary stationery and material
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort, and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling office access
  • Keep updated records of office expenses and costs
  • Perform other operational duties such as filing, photocopying, scanning and sending out packages
Qualifications
  • 2-4 years of administrative experience
  • Ability to work from the Tysons VA office at least 4 days a week
  • Proficiency in Microsoft Office
  • Hands-on experience with office equipment
  • Professional attitude
  • Solid written and verbal communication
  • Ability to be resourceful and proactive when issues arise
  • Ability to quickly learn new platforms
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Ability to lift up to 30lbs
Requirements
  • US Citizen
Location

Tysons Corner, VA