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Meeting & Event Coordinator

2 months ago

Chicago, United States Mack & Associates, Ltd. Full time

Are you an energetic and experienced event planner ready to take on your next challenge? A non-profit based in Hyde Park is looking for a dynamic Meeting & Event Coordinator to join their team for an exciting 2-3 month assignment This is your chance to flex your creativity and logistical expertise by planning and executing high-impact events, from professional meetings to engaging conferences and special gatherings. If you're passionate about curating unforgettable experiences and thrive in a fast-paced, high-energy environment, this is the role for you This opportunity offers a competitive pay rate of $20-25/hr.


Key Responsibilities of the Meeting & Event Coordinator:

  • Lead the planning, organization, and execution of meetings and events from start to finish.
  • Coordinate every detail, including venue bookings, catering, A/V setup, and transportation, to ensure flawless execution.
  • Manage event timelines, budgets, and relationships with vendors to deliver exceptional experiences.
  • Work closely with internal teams to ensure that all events are executed seamlessly.
  • Serve as the primary point of contact for attendees, speakers, and stakeholders, offering top-notch support.
  • Think quickly on your feet and provide real-time solutions to any challenges that arise during events.
  • Gather feedback and insights post-event to ensure continuous improvement for future projects.


Qualifications of the Meeting & Event Coordinator:

  • A proven track record in event & meeting planning, must have at least 3+ years of direct experience under your belt.
  • Exceptional organizational skills with a laser-sharp attention to detail.
  • Top-tier communication and interpersonal skills to collaborate effectively and keep all stakeholders in the loop.
  • Ability to juggle multiple projects and deadlines, thriving in fast-paced, dynamic environments.
  • Familiarity with event management software or tools is a bonus
  • Flexibility to work onsite in Hyde Park, with availability for occasional evening or weekend events.


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