Executive Administrative Assistant
2 weeks ago
Executive Administrative Assistant
Work location: Mainly On-Site (with hybrid flexibility)
Job Summary:
Envoy Medical has a fantastic role available for a high performing, collaborative, detail oriented Executive Administrative Assistant. This position is responsible for providing direct administrative support to the CEO and other senior leaders, as well as, general administration support for the company as needed. Candidate will have regular exposure to sensitive and confidential information requiring considerable use of diplomacy, discretion, and judgment.
Duties & Responsibilities:
- Support the CEO and other senior staff members with administrative activities including preparing communications, and meeting and conference scheduling to include on and offsite meetings, booking and coordination/setup of meeting rooms.
- Serve as the point of contact between Executives and those with whom they are meeting.
- General calendar management and coordination.
- Complete and submit expense reports.
- Manage information flow and communications between executives and other members of senior staff, internal and external constituents in a timely and accurate manner.
- Prepare, update, and maintain internal and external corporate records and documents as required. Demonstrates effective sensitivity in titles and names and superior usage of grammar, formatting and identifying and fixing errors.
- Maintain an organized, efficient and up-to-date filing system of paper and electronic documents and records.
- Develop effective professional relationships with internal and external stakeholders and organizations, including the company’s executive leadership team.
- Performs a wide range of clerical duties.
- Uphold and maintain a strict level of confidentiality, discretion, and secure working environment, having an awareness for the sensitivity of communications/materials/meetings/etc. to which they will coordinate and have access.
- Coordinate and manage travel, book air, hotel and transportation arrangements in accordance with company’s policies and procedures.
- Provide administrative support for the company as needed.
- Other duties as assigned.
Position Requirements:
- Bachelor’s degree or equivalent education and experience.
- Minimum of 5 years administrative support experience supporting executives and senior leaders.
- Demonstrated proficiency with Microsoft Office Suite, especially Word, PowerPoint, Excel.
- Excellent communications skills (both written and verbal).
- Ability to work independently and to prioritize activities and workload.
- Exceptional attention to detail.
- Highly collaborative team player.
Position Preferences:
- Experience in the medical device industry
Physical Job Requirements:
The physical demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Significant Work Activities: Continuous sitting for prolonged periods, Keyboard use (greater or equal to 75% of the workday)
Location: Twin Cities Metro Area
Travel: Yes,
-
Executive Administrative Assistant
1 week ago
White Bear Lake, United States Envoy Medical Full timeExecutive Administrative Assistant Work location: Mainly On-Site (with hybrid flexibility) Job Summary: Envoy Medical has a fantastic role available for a high performing, collaborative, detail oriented Executive Administrative Assistant. This position is responsible for providing direct administrative support to the CEO and other senior leaders, as well as,...
-
Executive Administrative Assistant
4 days ago
Lake Zurich, United States ACCO Brands Corporation Full timeACCO Brands is seeking an Executive Administrative Assistant to support our Senior Vice President of U.S. C&OP and Power. A and their team. We seek an enthusiastic, highly competent, organized and customer service orientated, seasoned professional to Administrative Assistant, Executive, Administrative, Microsoft, Vice President, Assistant, Business Services,...
-
Executive Administrative Assistant
3 days ago
Lake Mary, United States Qualus Power Services Corporation Full timeProvide high-level, confidential, diversified administrative support to CEO and CFO. Confidential administrative support to include but not limited to drafting letters, emails, memos, presentations, and reports. Provide sophisticated calendar managem Administrative Assistant, Executive, Administrative, Assistant, Business Services, Manufacturing, Management,...
-
Executive Assistant, Legal
3 weeks ago
White Plains, United States Madison Approach Full timeJob DescriptionJob DescriptionIntroduction:Our client is a dynamic mid-sized law firm renowned for their trial advocacy in federal and state courts across New York and New Jersey. As trusted advisors to their clients, they balance the pursuit of favorable settlements with vigorous courtroom representation. Specializing in commercial disputes, they represent...
-
Executive Assistant
2 weeks ago
Spirit Lake, United States Iowa Dental Associates, LLC Full timeJob DescriptionJob DescriptionDescription:Iowa Dental Associates is looking for an executive assistant! An executive assistant is a professional who provides high-level administrative support to an executive or a group of executives in an organization. They are responsible for managing the day-to-day operations of the executive's office and handling a...
-
Executive Assistant
4 days ago
Salt Lake City, United States University of Utah Full timeProvide high-level secretarial and administrative support for the Chair, Senior Administrative Director, and Department of Physical Medicine and Rehabilitation. This position is located in the Craig H. Neilsen Rehabilitation Hospital. Responsibilitie Executive Assistant, Executive, Assistant, Technology, Director, Support
-
Executive Administrative Assistant
4 days ago
Lake Mary, United States Qualus Power Services Corp Full timePosition Overview The Executive Assistant is responsible for providing high-level administrative support to our Chief Executive Officer (CEO) and our Chief Financial Officer (CFO) as well as managing administrative office activities as needed. This includes managing calendars, making travel arrangements, and preparing presentations and expense reports. This...
-
Executive Assistant to CEO
2 weeks ago
Lake Elmo, United States BA Roofing Full timeJob DescriptionJob DescriptionThe Executive Assistant & Receptionist will provide critical support to the business owner, managing administrative tasks, and serving as the first point of contact for our clients and visitors. This role requires excellent communication skills, a high degree of organization, and the ability to manage multiple tasks efficiently....
-
Executive Assistant to CEO
5 days ago
Lake Elmo, United States BA Roofing Full timeJob DescriptionJob DescriptionThe Executive Assistant & Receptionist will provide critical support to the business owner, managing administrative tasks, and serving as the first point of contact for our clients and visitors. This role requires excellent communication skills, a high degree of organization, and the ability to manage multiple tasks efficiently....
-
Executive Assistant
3 days ago
Salt Lake City, United States University of Utah Full timeProvides direct administrative support to the Chief Executive Officer (CEO) of Huntsman Cancer Institute (HCI) at the University of Utah. Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within t Executive Assistant, Executive, Assistant, Operations, Education, Business Services
-
Administrative Assistant
3 weeks ago
Salt Lake, Utah, United States City Wide Facility Solutions Full timeWe are looking for a responsible Administrative Assistant to perform various administrative, clerical, and marketing tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, managing our company's general administrative activities, and planning/executing marketing efforts. The...
-
Executive Assistant
3 weeks ago
Salt Lake City, United States Operation Underground Railroad Full timeJob DescriptionJob DescriptionSalary: About Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate, innovative,...
-
EXECUTIVE ASSISTANT
4 days ago
Salt Lake City, UT, USA, United States University of Utah Full timeProvides direct administrative support to the Chief Executive Officer (CEO) of Huntsman Cancer Institute (HCI) at the University of Utah. Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within t Executive Assistant, Executive, Assistant, Operations, Education, Business Services
-
Executive Assistant
2 weeks ago
Salt Lake City, United States Maetz Consulting, LLC Full timeJob DescriptionJob DescriptionI'm recruiting for a client who is looking to hire a full-time Executive Assistant to work out of their greater Salt Lake City, UT office. The ideal candidate would have extensive, proven experience providing C-level executive support in a fast-paced, dynamic environment. The candidate must be highly organized and a skilled...
-
Executive Assistant
4 days ago
Salt Lake City, United States Maetz Consulting LLC Full timeJob DescriptionI'm recruiting for a client who is looking to hire a full-time Executive Assistant to work out of their greater Salt Lake City, UT office. The ideal candidate would have extensive, proven experience providing C-level executive support in a fast-paced, dynamic environment. The candidate must be highly organized and a skilled multi-tasker....
-
Executive Admin Assistant
4 days ago
White Plains, United States Kelly Services, Inc. Full timeFeeling stuck? Put your career in motion with a great, new opportunity. Join the Kelly team as an Executive Admin Assistant to work at a premier company in White Plains, NY. Were here every step of the way to help you and your career be the best it Admin Assistant, Executive, Assistant, Business Services, Staffing, Support
-
Executive Assistant
4 days ago
Salt Lake City, United States Campbell Companies Full time**Description** **Duties & Responsibilities:** + Keep safety first in all tasks while utilizing TRACK. + Responsible for supervising receptionist and switchboard scheduling, ensuring appropriate coverage during business hours. + Responsible for mailroom processes. + Organize and approve invoices and monitor department expenses. + Manage communication...
-
EXECUTIVE ASSISTANT
4 days ago
Salt Lake City, UT 84101, USA, United States Sorenson Communications Full timeJob SummaryThe Executive Assistant is responsible for creating and managing national accounts, programs, and reports for Sorenson. The Sorenson Executive Administrator will be in charge of the compilation, sorting and recording of invoices, and bill coding that pertain to Sorenson departments. This individual will also be in charge of any incentive programs,...
-
Administrative Assistant
3 days ago
Lake Forest, United States Handtmann Inc. Full timeOrganizationHandtmann Inc., located in Lake Forest, IL, specializes in grinding, mixing, emulsifying, filling, portioning, depositing, forming, and linking solutions for the meat, dairy, bakery, pet food and alternative protein food processing industries. Handtmann Inc. provides machines, technology, and services for all sizes of businesses. Handtmann Inc.,...
-
Administrative Assistant
4 days ago
Lake Forest, United States Handtmann Inc. Full timeOrganizationHandtmann Inc., located in Lake Forest, IL, specializes in grinding, mixing, emulsifying, filling, portioning, depositing, forming, and linking solutions for the meat, dairy, bakery, pet food and alternative protein food processing industries. Handtmann Inc. provides machines, technology, and services for all sizes of businesses. Handtmann Inc.,...