Executive Assistant, Legal

2 weeks ago


White Plains, United States Madison Approach Full time
Job DescriptionJob Description
Introduction:
Our client is a dynamic mid-sized law firm renowned for their trial advocacy in federal and state courts across New York and New Jersey. As trusted advisors to their clients, they balance the pursuit of favorable settlements with vigorous courtroom representation. Specializing in commercial disputes, they represent high-net-worth individuals and businesses, handling complex matters throughout the New York metropolitan area and beyond.

Job Overview:
As the Executive Assistant to the Managing Partner, you will play a pivotal role in maximizing and facilitating the efficient use of the Managing Partner's time. You will be responsible for assisting in vital business, legal and personal responsibilities, ensuring seamless operations and enabling the Managing Partner to focus on strategic initiatives and client matters.

Roles and Responsibilities:

Executive Assistant Responsibilities:

Manage and maintain the Managing Partner's schedule, including scheduling meetings, appointments, and travel arrangements.
Screen and prioritize incoming communications, including emails, phone calls, and mail.
Prepare correspondence, reports, and presentations on behalf of the Managing Partner.
Coordinate and assist with special projects and events as assigned.
Personal Assistant Responsibilities:

Handle personal tasks and errands for the Managing Partner, including managing personal appointments and coordinating household services.
Assist with personal finances, expenses, and other administrative duties as needed.
Legal Assistant Responsibilities:

Provide administrative support to the Managing Partner, including drafting and editing legal documents, correspondence, and pleadings.
Assist with case management tasks, such as organizing files, maintaining case calendars, and coordinating court filings.
Conduct legal research and compile relevant information for cases as directed by attorneys.
Skills and Experience:

Minimum of 7 years of experience as an Executive Assistant with 3+ years in legal Proficiency in MS Word, Excel, and Outlook is essential.
Strong written and verbal communication skills with meticulous attention to detail.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Discretion and confidentiality in handling sensitive information.
Job Details:

Hours: 9:00 am to 6:00 pm, Monday to Friday, with frequent paid overtime required to respond to emails and client calls outside of regular working hours.Compensation: $85-98,ooo annually plus benefits
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