EXECUTIVE ASSISTANT

2 weeks ago

Salt Lake City UT USA, United States Sorenson Communications Full time
Job Summary

The Executive Assistant is responsible for creating and managing national accounts, programs, and reports for Sorenson. The Sorenson Executive Administrator will be in charge of the compilation, sorting and recording of invoices, and bill coding that pertain to Sorenson departments. This individual will also be in charge of any incentive programs, award programs, and communication of award programs created by the company. They will be responsible for coordinating any events for those they support. Overall, this individual will be an administrative support for accessibility services, executive travel, and assisting with long term strategic planning, overseeing daily HDQ operations, while also managing tasks of staff and personnel.

Essential Duties and Responsibilities

* Facilitate the process of contract submission for department heads (LogicGate)
* Facilitate cross communication across all departments as needed
* Manage food delivery systems (GrubHub and Doordash)
* Compile monthly department reports
* Manage and facilitate the scheduling process for executive calendars
* Assist in tracking executive travel and executive time off for scheduling purposes
* Maintain & order office/building supplies
* Assist in new employee onboarding of new Sorenson Employees
* Organize conferences for Operations departments and other groups as needed.
* Organize Sorenson events as needed both onsite and offsite
* Assist in travel and expense reconciling for Sorenson Executives
* Maintain inventory of technical supplies per direction from department heads
* Meet with department heads quarterly to identify administrative & supply needs
* Other duties as assigned by Sorenson Executive Administrator

Supervisory Responsibility

* This position manages employees and is responsible for the performance management and hiring of the employees.

Travel Requirements

* Travel Requirements: Less than 25%

Education

* Preferred: 4 Year / Bachelors Degree

Experience

* Minimum 5 years experience in administrative, clerical, management and/or operations experience

Knowledge, Skills, and Abilities

* Excellent interpersonal and communication skills
* Possess high analytical skills
* Highly organized and detailed oriented
* Ability to prepare accurate reports and projects
* Excellent team player with a positive attitude
* Able to interact professionally with senior level executives and all employees
* Self-motivated / quick learner / able to show initiative
* Has the ability to adapt and be flexible in a variety of situations and environments
* Maintains timely communication and harmonious relationships
* High level of integrity and ability to maintain confidentiality
* Flexible with work schedule

Working Conditions and Physical Requirements

Able to sit/ stand for a long period of time in an office environment

Dexterity of hands and fingers to operate a computer keyboard, mouse, tools, and to handle other computer components

Disclaimer

This position has access to highly confidential, sensitive information relating to the employees, customers, and technologies of Sorenson. It is essential that applicant possess the requisite integrity to maintain the information in strictest confidence.

Apply today https://sorenson.com/company/careers/

Equal Employment Opportunity:

Sorenson is an EOE, Disability/Age Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Company Summary

Sorenson Communications and CaptionCall are committed to connecting people every day through communications access 24/7/365. Our customers rely on us and our innovative technology to quickly deliver accuracy in every conversation. We are industry leaders because, in all of our endeavors, our customers sense our passion, our care, and our commitment. This dedication extends to our workplace. Our employees are united and proud to be part of important human interactions, and understand that everything we do to facilitate communication creates connections and enhances relationships between people.

Sorenson Communications, LLC. offers Video Relay Service (VRS), which gives Deaf, who use American Sign Language (ASL), and hearing people the option to communicate in their preferred language - either ASL or spoken English or Spanish. Sorenson also provides onsite and remote interpreting services between English and various other world languages.

CaptionCall, LLC. offers Internet protocol captioned telephone service (IP CTS) using advanced technology and a captioning agent to quickly provide written captions of what callers say on a large, easy-to-read screen.

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