Office Administration Manager

2 days ago


Miami, United States Plasma International Full time

Administration Manager

Location: Miami, FL


We are seeking a highly motivated and organized Administration Manager to join a pioneering early stage startup in the healthcare technology sector. This role will oversee day-to-day operations, ensuring efficiency across administrative and finance processes, while supporting senior leadership in driving the company’s mission forward. If you have a passion for innovation in healthcare and thrive in a fast-paced, dynamic environment, this could be the perfect opportunity for you


Key Responsibilities:

  • Develop and implement administrative policies ensuring compliance with industry standards.
  • Oversee accounts payable/receivable and financial reporting in collaboration with external accountants.
  • Manage payroll, vendor payments, and reconcile bank statements.
  • Coordinate with external partners for tax filings and insurance coverage.
  • Facilitate communications with investors, shareholders, and external stakeholders.
  • Assist the CEO with scheduling, travel, and Board meeting logistics.
  • Ensure accurate expense report processing and reimbursements.


Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • 5+ years of senior-level administration experience, with a focus on bookkeeping, accounting, and HR functions.
  • Proven experience in early-stage startup environments, preferably in medical device or technology sectors.
  • Strong organizational, communication, and leadership skills with a proactive approach.
  • Proficiency with office tools and accounting software (QuickBooks experience is a plus).


What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to contribute to cutting-edge advancements in healthcare.
  • Dynamic and collaborative work environment.


Interested Administrative Managers with experience gained in an early stage startup technology company are especially urged to apply, this role would suit an individual with the ability to develop and implement administrative processes as the company grows.



  • Miami, United States Plasma International Full time

    Administration Manager Location: Miami, FL We are seeking a highly motivated and organized Administration Manager to join a pioneering early stage startup in the healthcare technology sector. This role will oversee day-to-day operations, ensuring efficiency across administrative and finance processes, while supporting senior leadership in driving the...


  • Miami, Florida, United States VEO INC Full time

    We're seeking an organized and proactive Office Manager to join our Miami team at Veo Inc.The ideal candidate will be a strong communicator, able to multitask effectively, and passionate about creating a positive workplace atmosphere.As the Office Manager, you will oversee all administrative activities, ensuring our office runs efficiently, and employees...

  • Office Administrator

    4 weeks ago


    Miami, Florida, United States Paper Street Media Full time

    We are seeking a highly organized and detail-oriented Office Clerk to join our team at Paper Street Media, LLC.The successful candidate will be responsible for prioritizing and handling internal and external correspondence, as well as providing clerical and administrative support to our leadership team.Key responsibilities will include:Answering and...


  • Miami, United States The Falcon Group Full time

    Who We Are For over two decades, The Falcon Group’s mission has been to understand our client’s variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group’s services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more. The Team Here at The...


  • Miami, United States The Falcon Group Full time

    Who We Are For over two decades, The Falcon Group’s mission has been to understand our client’s variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group’s services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more. The Team Here at The...

  • Office Administrator

    1 month ago


    Miami, Florida, United States Paper Street Media Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Paper Street Media, LLC. As the right-hand person to our leadership, you will be responsible for prioritizing and handling internal and external correspondence, as well as providing administrative support to the team.Key Responsibilities:Manage daily...


  • Miami, United States The Falcon Group Full time

    Who We Are For over two decades, The Falcon Group's mission has been to understand our client's variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group's services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more. The Team Here at The Falcon...


  • Miami, United States The Falcon Group Full time

    Who We Are For over two decades, The Falcon Group's mission has been to understand our client's variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group's services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more. The Team Here at The Falcon...


  • Miami, Florida, United States Growing Miami Law Firm Full time

    We are seeking a highly skilled Senior Office Administrator to join our growing team at our Miami law firm. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our office. Job SummaryThe Senior Office Administrator will be responsible for managing the administrative staff, billing, and...


  • Miami, United States destinationone Consulting Full time

    destinationone Consulting specializes in recruitment across diverse sectors including Healthcare Health Tech Government Municipalities NonProfits Legal Public Accounting Food and more. We are proactively building a data bank for opportunities in these fields. By applying you ensure our recruiters can quickly match you with suitable roles when they...


  • Miami, United States destinationone Consulting Full time

    destinationone Consulting specializes in recruitment across diverse sectors including Healthcare Health Tech Government Municipalities NonProfits Legal Public Accounting Food and more. We are proactively building a data bank for opportunities in these fields. By applying you ensure our recruiters can quickly match you with suitable roles when they...


  • Miami, Florida, United States Aligned Solutions- Placement Experts Full time

    Aligned Solutions- Placement Experts is seeking a highly skilled Office Manager to oversee the day-to-day operations of a reputable Family Office.**Key Responsibilities**• Oversee all daily office operations, ensuring a welcoming, efficient, and professional environment.• Manage office resources, including supplies, equipment, and facilities...

  • Office Administrator

    4 weeks ago


    Miami, Florida, United States Rubenstein Law Full time

    Job SummaryThe Office Services position at Rubenstein Law is a vital role that ensures the smooth operation of our office. As an Office Services professional, you will be responsible for maintaining a well-organized and efficient work environment. This includes ordering and restocking office supplies, performing administrative tasks, and assisting other...


  • Miami, United States The University of Miami Full time

    **Job Title:** Senior Administrative Officer**Job Summary:** We are seeking a highly skilled Senior Administrative Officer to join our team at The University of Miami. The ideal candidate will have a strong background in business administration, finance, and leadership, with excellent communication and interpersonal skills. **Key Responsibilities:**•...

  • Office Administrator

    4 weeks ago


    Miami, Florida, United States Rubenstein Law Full time

    Job Summary:The Office Services position at Rubenstein Law plays a vital role in ensuring the smooth operation of our office. The successful candidate will be responsible for performing various day-to-day office functions, including office maintenance, ordering and restocking of supplies, and administrative tasks.This is an excellent opportunity for a highly...


  • Miami, Florida, United States HTG Management LLC Full time

    Job SummaryThe Marketing and Office Administration Coordinator will play a vital role in supporting the company's marketing efforts and ensuring the smooth operation of the office. This role requires a highly organized and detail-oriented individual with a passion for marketing and office management.Key ResponsibilitiesManage day-to-day office needs,...

  • Office Manager

    3 weeks ago


    Miami, United States Leeds Professional Resources Full time

    Job Summary: The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...

  • Office Manager

    1 month ago


    miami, United States Leeds Professional Resources Full time

    Job Summary:The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...

  • Office Manager

    4 weeks ago


    miami, United States Leeds Professional Resources Full time

    Job Summary:The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...

  • Office Manager

    3 months ago


    Miami, United States Leeds Professional Resources Full time

    Job Summary:The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...