Office Manager
3 months ago
Job Summary:
The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a critical role in maintaining a professional atmosphere and supporting the firm's legal team in delivering high-quality services to clients.
Key Responsibilities:
- Oversee daily office operations, including managing office supplies, equipment, and facilities to ensure a well-functioning work environment.
- Coordinate maintenance, repairs, and upgrades to office infrastructure, including IT systems, furniture, and utilities.
- Supervise and manage administrative staff, including legal secretaries, receptionists, and clerks, ensuring efficient workflow and task completion.
- Provide direct administrative support to partners and attorneys, including calendar management, travel arrangements, and correspondence.
- Ensure a high level of client service by managing front desk operations, including greeting clients, answering phones, and handling inquiries.
- Oversee the scheduling and coordination of client meetings, conferences, and events.
- Assist in managing the firm’s budget, including monitoring expenses, processing invoices, and handling accounts payable.
- Collaborate with the finance department to ensure accurate billing and timely collections.
- Assist with recruitment, onboarding, and training of new staff, ensuring they are integrated into the firm’s culture and operations.
- Manage employee records, track attendance, and oversee employee benefits administration.
- Ensure compliance with all legal and regulatory requirements, including maintaining client confidentiality and managing records according to firm policies.
- Implement and monitor office policies and procedures to maintain a secure and compliant work environment.
- Serve as the central point of contact for internal communications, ensuring that information is effectively disseminated across the firm.
- Coordinate office meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Liaise with IT support to ensure the smooth operation of all technology systems, including case management software, document management systems, and communication tools.
- Manage the implementation of new software and technology upgrades, providing training to staff as needed.
- Manage relationships with office vendors and service providers, negotiating contracts, and ensuring the timely delivery of services.
- Oversee the procurement of office supplies, equipment, and services, maintaining cost efficiency and quality.
- Plan and organize firm events, including staff meetings, client events, and holiday parties.
- Coordinate with external venues, caterers, and other service providers to ensure successful event execution.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field. A background in legal studies or experience in a law firm is a plus.
- Experience: 3-5 years of experience in office management, preferably in a legal or professional services environment.
- Skills:
- Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
- Excellent interpersonal and communication skills, with the ability to interact professionally with clients, staff, and attorneys.
- Proficiency in office software, including Microsoft Office Suite and legal case management software.
- Strong problem-solving skills and attention to detail.
- Ability to lead and manage a team effectively.
- Knowledge of HR practices, financial management, and office administration.
- Certifications: Certification in Office Management or Legal Administration is a plus.
-
Office Manager
2 weeks ago
Miami, United States Eflow Fx Full timeJob Listing: Office Manager Company: EFLOW FX Location: Miami, FL, USA Position: Office Manager Job Type: Full-time About Us EFLOW FX is a leading financial services firm specializing in innovative investment solutions, including Binary Options and Virtual Assets. Our mission is to provide our clients with the best possible investment opportunities and...
-
Office Manager
4 weeks ago
miami, United States Leeds Professional Resources Full timeJob Summary:The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...
-
Office Manager
3 weeks ago
miami, United States Leeds Professional Resources Full timeJob Summary:The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...
-
Office Manager
2 weeks ago
Miami, United States Leeds Professional Resources Full timeJob Summary: The Office Manager will oversee the day-to-day administrative operations of the law firm, ensuring a smooth and efficient work environment. This role involves managing office resources, supervising administrative staff, coordinating office activities, and supporting the firm's operational and business functions. The Office Manager will play a...
-
Office Manager
4 weeks ago
miami, United States Aligned Solutions- Placement Experts Full timeAligned Solutions is seeking an Office Manager- direct hire- for a reputable Family Office.**Position Summary**The Office Manager for a Family Office will oversee day-to-day operations and ensure the efficient functioning of a private, multi-generational family office. This role requires a proactive, detail-oriented individual with excellent organizational...
-
Office Manager
4 weeks ago
miami, United States Aligned Solutions- Placement Experts Full timeAligned Solutions is seeking an Office Manager- direct hire- for a reputable Family Office.**Position Summary**The Office Manager for a Family Office will oversee day-to-day operations and ensure the efficient functioning of a private, multi-generational family office. This role requires a proactive, detail-oriented individual with excellent organizational...
-
Office Manager
4 weeks ago
Miami, United States Aligned Solutions- Placement Experts Full timeAligned Solutions is seeking an Office Manager- direct hire- for a reputable Family Office.**Position Summary**The Office Manager for a Family Office will oversee day-to-day operations and ensure the efficient functioning of a private, multi-generational family office. This role requires a proactive, detail-oriented individual with excellent organizational...
-
Office Manager
3 weeks ago
Miami, United States Aligned Solutions- Placement Experts Full timeAligned Solutions is seeking an experienced Office Manager to oversee day-to-day operations and ensure the efficient functioning of a private, multi-generational family office.**Key Responsibilities****1. Office Administration**Manage office resources, including supplies, equipment, and facilities maintenance.Coordinate technology needs, including setting up...
-
Office Manager
4 weeks ago
miami, United States Leeds Professional Resources Full timeJob Summary:The Administrative Director will oversee daily operations within a law firm specializing in pre-injury claims, ensuring the efficient functioning of administrative, clerical, and legal support services. This role requires a deep understanding of law firm operations, especially in personal injury or pre-injury law, and involves managing staff,...
-
Office Manager
3 weeks ago
Miami, United States Leeds Professional Resources Full timeWe are seeking an experienced office manager to oversee the day-to-day operations of our law firm.Key Responsibilities:Support company operations by maintaining office systems and supervising staff.Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and...
-
Office Manager
3 months ago
Miami, United States Leeds Professional Resources Full timeWe are seeking an office manager with experience overseeing a law firm/legal operations. Duties:Support company operations by maintaining office systems and supervising staff.Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply...
-
Office Manager
4 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are looking for an Office Manager to join our team in Aventura, Florida. The role involves managing a high-rise condominium and assisting the Building Manager with a variety of administrative, financial, and operational tasks. This position offers a contract to hire employment opportunity.Responsibilities:• Handle...
-
Office Manager
2 months ago
Miami, United States Telna Full timeWe are seeking a dynamic and proactive Office Manager to join our team. In this multifaceted role, you will be responsible for assisting with the relocation process for new employees and their families as they transition to life in Miami. You will coordinate travel and accommodation arrangements, manage office operations, and organize company events. The...
-
Office Manager
4 weeks ago
miami, United States Telna Full timeWe are seeking a dynamic and proactive Office Manager to join our team. In this multifaceted role, you will be responsible for assisting with the relocation process for new employees and their families as they transition to life in Miami. You will coordinate travel and accommodation arrangements, manage office operations, and organize company events. The...
-
Office Manager
5 months ago
Miami, United States Corient Full timeJoin a team that values your ambition and empowers your growthAt Corient, we help high- and ultra-high-net-worth individuals, families and high achievers of all types enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations,...
-
Office Manager
4 weeks ago
miami, United States DuEx Capital Group, LLC Full timeCompany Overview:DuEx Capital Group is a vertically integrated real estate firm specializing in property acquisitions, mortgage lending, and construction services. Based in Miami, FL, we are committed to delivering excellence and driving growth across our diverse portfolio of real estate investments and services.Position Summary:We are looking for a skilled...
-
Office Manager
2 months ago
Miami, United States DuEx Capital Group, LLC Full timeCompany Overview:DuEx Capital Group is a vertically integrated real estate firm specializing in property acquisitions, mortgage lending, and construction services. Based in Miami, FL, we are committed to delivering excellence and driving growth across our diverse portfolio of real estate investments and services.Position Summary:We are looking for a skilled...
-
Office Manager
3 weeks ago
Miami, United States Kavaliro Full timeThe ideal candidate will possess excellent organizational skills to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, and handling outgoing mail. A friendly demeanor is also essential to interact with office visitors and interview...
-
Office Manager
1 week ago
Miami, United States Kavaliro Full timeThe ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities ...
-
Office Manager
2 weeks ago
Miami, United States Kavaliro Full timeThe ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities ...