Office/IT Administrative Assistant

1 month ago

Austin, United States Zonda Full time

Zonda is redefining the future of housing. We are perfectly placed in the heart of the fast-growing real estate industry. We are making big bets on the future of real estate, trailblazing a 2030 vision for the industry. Here at Zonda, you’ll be able to use your passion and curiosity to drive the next generation of real estate analysts, advisors, technologists, and marketers.

Zonda is looking for a passionate Office Assistant to help create, evolve, and expand our team. Zonda looks for people who can grow, think, dream, and create. When you join our team, you’ll be in a unique position to make a change with every project. You’ll use your full range of skills to build great relationships and experiences and learn about the real estate industry, economics, marketing and data. You’ll be supported with the necessary tools, and you'll be working with an awesome and like-minded team. Our teams are innovative, diverse, multidisciplinary, and collaborative - all working to build the future of housing.

Responsibilities:

HR Admin Tasks

  • Work with HR/IT teams to prepare desk/office space as needed for new hires in Austin
  • Coordinate access for Austin new hires/visitor employees (parking validation, key cards, etc)
  • Work closely with HR regarding new hires to ensure all equipment arrives in time and they have access to all the tools they need


IT Admin Tasks

  • Assist with Travel arrangements
  • Assist with IT vendor contract initiations, renewals, and cancellations
  • Manage all IT vendor invoices and credit card charges and reconcile invoices and ensure they align with the contract
  • Manage printer leases and support dispatch calls
  • Manage storage units


General Office Tasks

  • Work cross-functionally with teams on various projects when support is needed
  • Open mail, scan, and distribute to the correct departments
  • Prepare FedEx shipping as needed for the office
  • Assist with ordering/receiving/distributing Austin office supplies, stamps, and other kitchen items
  • Send out letters as needed (very limited) including certified mailings for collection notices
  • Arrange lunch deliveries for team meetings
  • Ship trade show materials for events
  • Handle local event planning and schedule meetings
  • Other various tasks to support the business


Skills

  • Microsoft Office (Strong PPT and Excel)
  • Able to work in a busy environment with multiple stakeholders and ensuring all tasks assigned are completed
  • Ability to read over contracts and provide details like auto-renew, termination notification, and other items relevant to services the vendor providers
  • Experience managing vendor payments and ensuring services are validated and invoices are being paid
  • Strong communicator
  • Detailed oriented
  • Team player

Why People Love Working Here

  • We offer meaningful work and opportunities for career growth
  • Competitive Salary
  • 401k with company match
  • Employee Assistance Program (EAP)
  • Live Meditation Sessions
  • Visionary Leadership Team

Inclusion & Equal Opportunity Employment

Zonda is proud to be an Equal Opportunity Employer committed to diversity, inclusion & belonging. Here at Zonda, we are interested in every qualified candidate who is eligible to work in the United States.

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