Administrative / Office Assistant

4 months ago


Austin, United States Gummi World Full time
Job DescriptionJob Description

 

Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office.The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.Responsibilities:
  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
  • Liaise with visitors - Act as point person for office guests.
  • Communicate policies and procedures - Alert employees of new processes, rules and regulations.
  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
  • Minimum High school diploma, Bachelor's degree preferred
  • 1-2 years experience as an administrative assistant, secretary or receptionist preferred
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment 
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Powered by JazzHR

Nn8TJccc4S



  • Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the schoolchildren, veterans, and the environment of Texas. Our mission involves preserving our history, maximizing state revenue through innovative administration, and ensuring the prudent stewardship of state lands and natural resources. This role...


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration (OCA) is seeking a highly skilled Administrative Support Specialist IV (Front Desk Coordinator) to join our team. As a key member of our Human Resources department, you will be responsible for providing exceptional administrative support to our staff and stakeholders.Key Responsibilities:Provide exceptional...


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job SummaryThe Office of Court Administration is seeking a highly skilled and experienced Administrative Assistant IV (Front Desk Receptionist) to join our team. As a key member of our Human Resources department, you will be responsible for providing exceptional administrative support to our staff and stakeholders.Key ResponsibilitiesProvide exceptional...


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job SummaryThe Office of Court Administration is seeking a highly skilled and experienced Administrative Assistant IV to join our team as a Front Desk Receptionist. This role will provide administrative support to the Human Resources team and be responsible for managing the front desk and supporting administrative functions.Key ResponsibilitiesProvide...

  • Office Manager

    2 months ago


    Austin, United States Texas Municipal Courts Education Center Full time

    Job DescriptionJob DescriptionSalary: WORKING AT TMCEC:Each person who works at TMCEC plays an important, different role. Together we create unique and exceptional learning opportunities for judges and court personnel throughout Texas. We are looking for ideal team players who are prepared to make a difference and want to be part of a nationally regarded,...


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration is seeking a highly skilled and experienced Administrative Support Specialist IV to join our team as a Front Desk Coordinator. This role will provide administrative support to the Human Resources department and will be responsible for managing the front desk and providing exceptional customer service to staff,...


  • Austin, Texas, United States PeopleFund Full time

    {"title": "About the Role", "content": "We are seeking a highly skilled and organized Office Administrator to join our team at PeopleFund. As the glue that keeps our team together, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.As the first point of contact for visitors and team...


  • Austin, United States Law Office of Charles Popper Full time

    We are seeking a full-time Office Assistant to support our office operations. This is an excellent opportunity for someone looking to start or advance their career in the legal field, even without prior legal experience. The ideal candidate is highly organized, detail-oriented, and eager to learn.


  • Austin, United States Law Office of Charles Popper Full time

    We are seeking a full-time Office Assistant to support our office operations. This is an excellent opportunity for someone looking to start or advance their career in the legal field, even without prior legal experience. The ideal candidate is highly organized, detail-oriented, and eager to learn.


  • Austin, United States Law Office of Charles Popper Full time

    We are seeking a full-time Office Assistant to support our office operations. This is an excellent opportunity for someone looking to start or advance their career in the legal field, even without prior legal experience. The ideal candidate is highly organized, detail-oriented, and eager to learn.


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration is seeking a highly skilled License and Permit Specialist III to join our team. As a key member of our organization, you will be responsible for performing complex licensing and permitting work, ensuring compliance with applicable policies, administrative codes, and statutes.Key Responsibilities:Reviews and...


  • Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Title: Court Administration SpecialistWe are seeking a highly skilled Court Administration Specialist to join our team at the Office of Court Administration. As a key member of our team, you will be responsible for providing technical assistance and consulting services to judges, clerks, and court personnel on court administration matters.Key...


  • Austin, Texas, United States CAPPS, Inc. Full time

    Job DescriptionAs an Administrative Assistant with the Office of Inspector General, you will play a critical role in supporting the Captain and Lieutenants in their duties. This is a highly advanced secretarial and administrative support position that requires a high level of initiative and independent judgment.Key ResponsibilitiesPrepare reports, forms,...

  • Office Administrator

    10 hours ago


    Austin, Texas, United States TRC Companies Full time

    About UsAt TRC Companies, we're a team of innovators and problem-solvers who are passionate about delivering breakthrough solutions that make a real difference in the world. Our company has a long history of pushing the boundaries of what's possible, and we're always looking for talented individuals to join our team.Job SummaryWe're seeking an experienced...


  • Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at CAPPS, Inc. as part of the Office of Inspector General. The successful candidate will provide advanced secretarial and administrative support to the Captain and Lieutenants, working closely with the team to ensure the smooth operation of the office.Key...


  • Austin, Texas, United States TRC Companies Full time

    About UsAt TRC Companies, we're a team of innovators and problem-solvers who are passionate about delivering breakthrough solutions that make a real difference in the world. Our expertise spans a broad range of industries, from engineering and environmental consulting to infrastructure development and more.Job SummaryWe're seeking a highly organized and...


  • Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst IV Under the supervision of the Office of Border Public Health (OBPH) Operations Manager with guidance from the OBPH Director, performs advanced administrative support and technical assistance in planning, directing, and coordinating activities for the OBPH. Work involves developing, coordinating, and maintaining...


  • Austin, Texas, United States Caliber Collision Centers Full time

    Job SummaryWe are seeking a highly skilled and organized Office Administrator to join our team at Caliber Collision Centers. As an Office Administrator, you will be responsible for providing administrative support to our front office team, ensuring accurate and timely payroll and HR-related administration, and maintaining accounts receivable, accounts...

  • Office Administrator

    2 weeks ago


    Austin, United States Jacobs Full time

    As an Office Administrator you will perform a wide variety of administrative and staff project support services for our PMCM team. You will be accountable for coordination of project deliverables, scheduling meetings, calendar maintenance and travel itineraries of various Project Managers. You’ll also assist the team with creating, maintaining, and...

  • Office Administrator

    2 weeks ago


    Austin, United States Jacobs Full time

    As an Office Administrator you will perform a wide variety of administrative and staff project support services for our PMCM team. You will be accountable for coordination of project deliverables, scheduling meetings, calendar maintenance and travel itineraries of various Project Managers. You’ll also assist the team with creating, maintaining, and...