Administrative Assistant
4 days ago
Location: Austin, TX
Job Type: Full-Time
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, ensuring the efficient operation of the office. This role involves handling a variety of tasks, from managing schedules and communications to assisting with office management and general clerical duties.
Key Responsibilities:
- Office Administration:
- Answer phones, direct calls, and respond to inquiries.
- Greet visitors and direct them to the appropriate person or department.
- Maintain office supplies and equipment, ensuring stock levels are adequate.
- Scheduling & Communication:
- Manage calendars, schedule meetings, and arrange appointments.
- Prepare and edit correspondence, reports, memos, and emails.
- Handle incoming and outgoing mail, packages, and deliveries.
- Meeting Coordination:
- Organize and prepare materials for meetings, including agendas, presentations, and minutes.
- Book conference rooms, make travel arrangements, and coordinate catering as needed.
- Office Support:
- Assist in the preparation of reports, proposals, and presentations.
- Help manage and coordinate internal events or company-wide activities.
- Provide general administrative support to various departments as needed.
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills and the ability to multitask.
- Attention to detail and problem-solving skills.
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