Administrative Assistant

4 days ago


Austin, United States Inkspirenize Full time
Job Title: Administrative Assistant

Location: Austin, TX

Job Type: Full-Time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, ensuring the efficient operation of the office. This role involves handling a variety of tasks, from managing schedules and communications to assisting with office management and general clerical duties.
Key Responsibilities:
  • Office Administration:
    • Answer phones, direct calls, and respond to inquiries.
    • Greet visitors and direct them to the appropriate person or department.
    • Maintain office supplies and equipment, ensuring stock levels are adequate.
  • Scheduling & Communication:
    • Manage calendars, schedule meetings, and arrange appointments.
    • Prepare and edit correspondence, reports, memos, and emails.
    • Handle incoming and outgoing mail, packages, and deliveries.
  • Meeting Coordination:
    • Organize and prepare materials for meetings, including agendas, presentations, and minutes.
    • Book conference rooms, make travel arrangements, and coordinate catering as needed.
  • Office Support:
    • Assist in the preparation of reports, proposals, and presentations.
    • Help manage and coordinate internal events or company-wide activities.
    • Provide general administrative support to various departments as needed.
Qualifications:
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and the ability to multitask.
  • Attention to detail and problem-solving skills.


  • Austin, United States Community Living Hamilton Full time

    We are looking to add an Administrative Assistant I to our team. If you are great at what you do, enjoy working in a startup environment, and are passionate about maintaining a workspace, we would like to hear from you. Job Summary: The Administrative Assistant I is responsible for providing basic administrative support to a department, team, or executive....


  • Austin, Texas, United States Community Living Hamilton Full time

    We are looking to add an Administrative Assistant I to our team. If you are great at what you do, enjoy working in a startup environment, and are passionate about maintaining a workspace, we would like to hear from you.Job Summary:The Administrative Assistant I is responsible for providing basic administrative support to a department, team, or executive....


  • Austin, United States Austin ISD Full time

    Please click the link below on the bottom right for the job description. COMPENSATION: Duty Days: 260 Salary Range: Compensation Manual HELPFUL INFORMATION: Social Security Teacher Retirement Comprehensive Benefits Package Employee Discount Program C Administrative Assistant, Administrative, Assistant


  • Austin, United States Lonestar Electric Supply Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantCompany: Lonestar Electrical SupplyLocation: Austin, TexasJob Type: Full-timeEEO Class: Administrative Support WorkersMUST HAVE EPICOR ECLIPSE EXPERIENCEVETERANS ARE ENCOURAGED TO APPLYLonestar Electric Supply is seeking an experienced and highly organized Administrative Assistant...


  • Austin, United States Lonestar Lighting & Technology LLC Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantCompany: Lonestar Lighting & TechnologyLocation: TexasJob Type: Full-timeEEO Class: Administrative Support WorkersVETERANS ARE ENCOURAGED TO APPLYLonestar Lighting & Technology is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal...


  • Austin, Texas, United States ESFM Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ESFM. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including answering telephones, bookkeeping, typing, word processing, and filing.Key ResponsibilitiesProvide administrative support to the...


  • Austin, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Administrative AssistantLocation: Austin, TXPay Rate: $20-25/Hour Our client is in search of an Administrative Assistant to provide support for their growing team.Job Responsibilities:· Complete operational requirements by scheduling and assigning administrative projects and expediting work results.· Answer phone calls,...


  • Austin, United States Uptown Cheapskate Austin & San Marcos Full time

    Benefits: 401(k) matching Dental insurance Employee discounts Flexible schedule Health insurance Paid time off Training & development 25-30hrs week primarily Mon-Fri with both onsite and remote work days At Uptown Cheapskate we owe our success to people and processes. The office assistant provides vital support for both, so we’re currently seeking someone...


  • Austin, United States Uptown Cheapskate Austin & San Marcos Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceEmployee discountsFlexible scheduleHealth insurancePaid time offTraining & development25-30hrs week primarily Mon-Fri with both onsite and remote work daysAt Uptown Cheapskate we owe our success to people and processes. The office assistant provides vital support for both, so were...


  • Austin, United States Curative HR LLC Full time

    The Administrative Assistant serves as a liaison to the senior management team; organizes and coordinates executive meetings and oversees special projects. The Administrative Assistant must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and goal oriented. The ideal individual will have the ability...


  • Austin, United States Primary Services Full time

    Gain valuable experience in a professional office setting, build your network, and make meaningful connections with a diverse range of professionals. Primary Services is excited to announce the temporary role (9/17-9/23) of an Administrative Assistant for our client, a dynamic and growing company in need of a reliable and efficient front desk professional....


  • Austin, United States Synagro Full time

    Provide secretarial and administrative support of a moderately complex and confidential nature.ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person Perform general administrative and clerical duties...


  • Austin, United States Synagro Full time

    Provide secretarial and administrative support of a moderately complex and confidential nature. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person Perform general administrative and clerical...


  • Austin, United States Primary Services Full time

    Gain valuable experience in a professional office setting, build your network, and make meaningful connections with a diverse range of professionals.Primary Services is excited to announce the temporary role (9/17-9/23) of an Administrative Assistant for our client, a dynamic and growing company in need of a reliable and efficient front desk professional....


  • Austin, United States Primary Services Full time

    Gain valuable experience in a professional office setting, build your network, and make meaningful connections with a diverse range of professionals.Primary Services is excited to announce the temporary role (9/17-9/23) of an Administrative Assistant for our client, a dynamic and growing company in need of a reliable and efficient front desk professional....


  • Austin, United States Tech Ridge Oaks - A Civitas Senior Living Community Full time

    Community: Tech Ridge Oaks Address: 400 E Yager Ln, Austin, TX Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative...


  • Austin, Texas, United States Compass Group Careers Full time

    Job SummaryJob Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.Key Responsibilities:Answering Phones: Respond to incoming calls in a professional and client-centric manner, providing accurate information and resolving issues...


  • Austin, United States Foundation Communities Inc Full time

    Job DescriptionJob DescriptionPosition Description: Foundation Communities is a national leader in providing affordable housing and innovative financial stability programs. At our two Prosper Centers in Austin, we provide free tax preparation, health insurance enrollment, college support services, and financial wellness programs. The Prosper Centers are...


  • Austin, United States The University of Texas at Austin Full time

    Job Details : Purpose The Administrative Assistant in the Center for Global and Community Nursing provides essential administrative support to facilitate and coordinate international and community outreach and activities within the UT Austin School of Nursing (SON). As part of the SON’s Center for Global and Community Nursing , the position will...


  • Austin, United States Centene Corporation Full time

    Provides administrative and staff support to an organizational unit. Schedules appointments and travel arrangements, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Admin Administrative Assistant, Administrative, Operations, Assistant, Healthcare