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Construction Administrative Assistant

2 months ago

Woodland, United States Ultimate Staffing Full time

Duties and Responsibilities:
- Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information.
- Create and maintain accurate records in personnel databases.
- Maintain multiple extensive spreadsheets, stay current and detailed with input information.
- Scan and input records, researching any found discrepancies.
- Process one or more document types through all procedural steps in accordance with well-defined policies, procedures, and guidelines.
- Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Enter data and produce reports using other standard office automation or department-specific computer applications.
- Initiate and reply to routine correspondence related to the area of responsibility.
- Provide general administrative and clerical support as required.

Desired Skills and Experience

Skills & Qualifications:
- High School diploma or Bachelor's degree (preferred)
- A minimum of 2-3 years of prior high-level Administrative support, ideally in an on-site project team environment OR in the Construction / Engineering field(s)
- Maintain timely and accurate data entry.
- Must be detail-oriented, hard-working and organized.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.