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Executive Administrative Assistant

3 months ago

Jersey City, United States Eclaro Full time

Our client a fortune 500 company has an interesting Remote Contract to Hire opportunity for you as an Executive Administrative Assistant


Duration: 3+ months

W2: 40/hr

Onsite- 2-3 days

Location: Jersey City NJ


Responsibilities

General:

· Books travel

· Books meeting rooms in JC

· Expense reports (COO and some of his direct reports)

· Coordinates Finance monthly birthday meetings/orders treats

· Schedules Corporate Finance monthly staff meetings

· Schedules Corporate Finance weekly coffee break

· Helps coordinate meetings

· Orders flowers as necessary, coordinates cards for departing employees


Larger tasks:

· IT and Facilities liaison system access, facilities access, new employee coordination

· Coordinates Finance Lunch & Learns works to gather topics, reach out to potential speakers, and ultimately schedule out the full year, one per month.


Stat/Tax team support:

· Gets signatures for statements/tax returns

· Does mailings (return receipt, FedEx, etc)

· Notarizes documents

· Future possibilities, in addition to the above:

· Close calendar coordination

· Board slides

· NA & WW MD&A prep

· Statutory audited financial statements prep, changes

· Other presentations


Skills required:

· A high degree of discretion and integrity is needed as the Finance EA will have knowledge of and deal with issues of a sensitive and confidential nature

· Advanced software skills: Outlook, Excel, Word, PowerPoint, Visio (for finance org chart), DocuSign


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