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Jersey City, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Executive Assistant in the Gambling Industries sector, based in Jersey City, New Jersey. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to the team, ensuring efficient operations within our workplace.

Responsibilities:

• Manage and maintain calendars, schedule meetings, and appointments with internal and external stakeholders, considering various time zones
• Arrange business travel, including preparing detailed itineraries, and be available to address any changes or cancellations during travel times
• Welcome and build rapport with clients visiting the office
• Provide administrative support, including editing documents and collating correspondence
• Maintain an organized filing system and ensure confidential documents are handled appropriately
• Handle expense reports and company credit card charges on a monthly basis
• Plan and coordinate executive company events, from sourcing venues to ensuring smooth execution within budget constraints
• Provide light support duties for VP level leaders, including handling expenses, arranging business travel, and assisting with calendar organization
• Manage travel arrangements, both booking and coordinating, to ensure smooth business travels
• Oversee budgeting tasks related to administrative activities and events
• Maintain a high level of efficiency in managing lodging expenses associated with travel arrangements.
  • 5 years of prior EA experience
  • Analytical mind-set and high attention to detail are required
  • Technical Abilities: Must be able to quickly learn proprietary software and be proficient in Microsoft Office Suite. Specifically, Excel and PowerPoint are a must
  • Commercial focus with experience analyzing and presenting findings 
  • Self-motivated and able to work in a fast-paced environment 
  • Knowledge of online gaming, including sports betting and fantasy sports preferred but not required