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Facilities Administrative Assistant

3 months ago

Salt Lake City, United States PrincePerelson and Associates Full time

Facilities Administrative Assistant

Salt Lake City, UT (onsite)

Mon-Fri 9:00am – 6:00pm

$55-65K/year


A leading law firm is looking to add a Facilities Administrative Assistant to their Operations and Facilities team. Ideal candidates will possess prior operations experience in the legal, professional services, or mail/package/shipping/logistics industry. This is an excellent opportunity to join a growing firm where there will be lots of learning and growth opportunities. This candidate will be responsible for a high volume of incoming and outgoing deliveries, facilities requests, and support with office equipment and document creation.


What will the Facilities Administrative Assistant be doing?

  • Sorting and distributing all incoming and outgoing mail and packages
  • Liaising with couriers and tracking all packages
  • Managing office supplies and inventory, distributing supplies to staff
  • Assisting with maintenance requests
  • Assisting with any office moves, setups, etc.
  • Maintaining conference rooms and ensuring they are set up properly for meetings and cleaned up afterward
  • Managing conference room schedules
  • Communicating with visitors and showing them to their meetings
  • Creating ID badges
  • Assisting internal staff with creating binders, documents, etc.
  • Utilizing multiple pieces of office equipment such as printers, scanners, binding machines, labelers, etc.
  • Maintaining maintenance logs and associated billing records
  • Scheduling maintenance services
  • Coordinating cross departmentally to ensure supplies and setup are complete for internal and external events and meetings
  • Other duties as assigned


What is required?

  • Minimum of 2+ years of experience in a similar role
  • Prior experience in a law firm, professional services, or shipping/logistics company
  • Excellent attendance and punctuality
  • Ability to work overtime as needed
  • Excellent customer service skills
  • Strong written and verbal communication skills
  • Strong knowledge of office equipment
  • Ability to adapt to changing business needs
  • Ability to multitask
  • Excellent organizational skills and attention to detail
  • This role will require you to be on your feet and walking around the office frequently. You will also be expected to lift and carry objects.


Perks?

  • Excellent benefits package
  • 401(K) with employer match
  • Wellness programs
  • Training/continuing education programs
  • Tuition reimbursement
  • Parental leave
  • PTO
  • Parking
  • Growth opportunities



PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.