Executive Assistant to Chief Executive Officer

1 day ago

Seattle, United States Life Science Washington Full time

Life Science Washington is seeking a Senior-level Executive Assistant that will provide day-to-day support to the Life Science Washington (LSW) President & CEO; provide administration for the Board of Directors and Board committees; and manage executive communications. Key Responsibilities include, but are not limited to:


KEY RESPONSIBILITIES:

  • Manage executive communications including drafting executive correspondence, preparing or proof-reading emails and other correspondence
  • Maintaining CEO’s calendar, scheduling meetings, assisting with committees and board logistics and administration including agendas and minutes.
  • Make CEO travel arrangements and create itineraries; prepare, review, and submit expense reports
  • With CEO, identify, review and track key internal/external deadlines to facilitate a timely response
  • Coordinate logistics and prep materials for the CEO with respect to speaking engagements or representative engagements (handling hotel, airline, car rental, expense reports, etc.).
  • Develop strong, trusted relationships with peer EAs and staff at members and partner companies and organizations to aid in the successful planning and execution of internal and external CEO commitments.
  • Support the CEO in managing all aspects of Board relations. Act as administrative liaison to the LSW Board and committees; help prepare and distribute related communications including meeting materials and logistics information, and timely fielding of inquiries.
  •  Work with partner trade associations to coordinate CEOs involvement in committees, working groups, and meetings.
  • Serve as trusted partner to internal staff members and gatekeeper/project manager to CEO to help manage timely delivery of materials and projects that involve the CEO
  • This position reports directly to the CEO but will work closely with the senior leadership team and all staff.
  • Other duties as assigned


QUALIFICATIONS/QUALITIES:

  • Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, association members, and external partners
  • Strong executive writing skills and ability to draft concise, action oriented executive emails directed at busy CEOs, association leaders, and political officials 
  • Organized, agile, detail-oriented and have strong time-management and problem-solving skills
  • Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material
  • Desire and ability to act as a team player with a positive, constructive approach to addressing challenges and opportunities as they arise
  • Appropriately represent the Association and CEO to members and the public at large.


EDUCATION/EXPERIENCE:

  • At least five years’ professional experience working with C-suite management
  • Bachelor’s degree preferred in a business-related field of study
  • Proficiency in Microsoft Word, Excel, PowerPoint, and be technology oriented


Working conditions: This is a hybrid position, dividing time between remote work, and onsite, at our Eastlake Seattle location, currently at a minimum of at least 2 days per week.


Salary: The salary range for the Senior-level Executive Assistant is $80,000 to $91,000, commensurate with experience. LSW offers a competitive compensation package including an excellent employee benefits package.


To Apply: Provide your Resume, COVER LETTER and Writing Samples with Executive Assistant, and your Last Name in the subject line. To learn more about Life Science Washington - www.lifesciencewa.org.

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