Executive Assistant

3 weeks ago

Seattle, United States F5 Networks Full time

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation. Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive. Our Employees Are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are dependable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive and are committed to a global mindset. Position Summary This position has two sets of responsibilities: Provide executive administrative support of a highly complex and responsible nature for executive members of the People & Culture Leadership team, with a primary focus in support of the SVP, Global Talent Solutions.Work includes calendar management, arranging travel, expense reporting, etc. Develop and maintain a deep partnership with the Executive Assistant and Dir, Business Operations for the Chief People Officer, Global Talent Solutions leadership team, other members of People & Culture and other F5 EAs. Responsible for providing high-level coordination and support for executive-level recruitment efforts. This individual will focus on ensuring a seamless and professional experience for candidates and hiring leaders during the executive hiring process, including the coordination of complex interview schedules, travel arrangements, and high-touch candidate experiences. Will act as the point of contact for executive candidates, managing every detail of the interview process with precision and confidentiality. Responsibilities Note: Executive hiring duties described below vary in volume based on current executive hiring. While these tasks take priority, there will often be periods where the sole focus will be on the supported executives vs executive hiring. Calendar Management for Supported Executives: Manage the calendar(s) of supported executives including responding to requests for time with executives, coordination of multiple people for meetings, adjusting meetings/events as necessary Work with supported executives to plan needed preparation in advance of meetings and events Coordinate logistics associated with Executives rhythm of business. Maintain and protect highly confidential and sensitive corporate information. Travel & Logistics Coordination for Supported Executives and Executive Candidates Arrange travel accommodations, including booking flights, transportation, hotels, and any additional travel needs. Provide detailed travel itineraries and support with any adjustments or special requests. Work closely with travel vendors to ensure cost-effectiveness and adherence to company travel policies. Executive Interview Coordination Manage the scheduling of complex and multi-stakeholder interviews for executive candidates, ensuring alignment with the availability of executives and senior leaders. Coordinate both virtual and in-person interviews, adjusting schedules based on changes and maintaining flexibility for last-minute requests. Ensure candidates receive timely and clear communication throughout the interview process, from initial scheduling to po

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