Executive Assistant

2 months ago

Seattle, United States Russell Tobin Full time

Russell Tobin + Associates is currently seeking a Executive Assistant. This is a 12+ months contract with potential for extension/conversion for successful contractors


Position: Executive Assistant

Location: Seattle, WA 98101

Duration: 12+ months, with possible extension

Pay rate: $38.00-40.00/hr on W2


JOB SUMMARY:

Key job responsibilities (Duties):

  • Seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk.
  • This is an important area for Amazon requiring strong focus and execution.
  • The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy, when necessary, manage travel and expenses and all administrative support functions for this office.
  • This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
  • Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
  • High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
  • Heavy Calendar management, setting and moving meetings with the right conference numbers and Chime info.
  • Coordinating agendas, taking and distributing meeting minutes, possible light PowerPoint presentation work
  • Travel and Expenses for the L8’s – domestic and international (visa requests etc.)
  • Event planning for Offsites – large meeting rooms, managing attendee lists, working with travel and events team to check about hotel contracts etc.
  • Opening and managing purchase orders for the team.
  • Possible support from other teams for ad hoc requests – interfacing with the larger team

Required Experience:

  • At least two years of college required, bachelors degree preferred.
  • This position requires 6+ years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook.


About:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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