Executive Assistant

2 weeks ago

Fort Lauderdale, United States Las Olas Capital Advisors Full time

Job Description: Executive Assistant / Social Media / Accounts Payable


Organization: Las Olas Capital Advisors


Job Title: Executive Assistant with Social Media and Accounts Payable Responsibilities


Job Type: Full-Time


About Us: Las Olas Capital Advisors is a dynamic and innovative financial services company dedicated to providing services to individual investors. We are seeking a highly organized and versatile Executive Assistant to support our executive team, manage our social media presence, and handle accounts payable tasks. The ideal candidate will have a passion for the financial services industry, have great attention to detail and can work in a dynamic fast-paced environment.

To be considered for this position, candidates must be legal residents of the U.S. and currently residing within the country. Additionally, you must live within a reasonable commuting distance to downtown Fort Lauderdale, Florida. If you do not meet these criteria, your application will not be considered. This role requires in-office presence five days a week. While we do not offer relocation assistance, we are flexible with the onboarding schedule if you plan to move to the area within the next month.

Key Responsibilities:


Executive Assistant:

  • Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle confidential information with discretion and professionalism.
  • Assist in the preparation of reports, agendas, and minutes for meetings.
  • Coordinate and manage special projects as assigned.

Social Media:

  • Develop and implement social media strategies to enhance brand awareness and engagement.
  • Create, curate, and schedule content across various social media platforms (e.g., Facebook, Twitter, LinkedIn, Instagram).
  • Monitor social media channels for trends, feedback, and engagement opportunities.
  • Analyze social media metrics and provide regular reports on performance and insights.
  • Collaborate with resources to align social media efforts with overall marketing strategies.

Accounts Payable:

  • Process and manage accounts payable transactions, ensuring accuracy and timeliness.
  • Verify and reconcile invoices, purchase orders, and expense reports.
  • Maintain accurate records of all account payable transactions.
  • Communicate with vendors and suppliers to resolve any discrepancies or issues.
  • Assist with month-end closing activities and financial reporing.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong proficiency in social media platforms and tools.
  • Basic knowledge of accounts payable processes and accounting principles.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • High level of discretion and confidentiality.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity to work in a collaborative and innovative environment.
  • Professional development and growth opportunities.

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