Legal Executive Assistant

5 days ago

Fort Lauderdale, United States Aligned Solutions- Placement Experts Full time

Position Overview: The Executive Assistant acts as the primary point of contact for both internal and external clients, serving as a bridge between attorneys and clients. This role requires a candidate who can handle multiple responsibilities with minimal oversight while maintaining a high level of confidentiality and professionalism. The ideal candidate is results-oriented, exercises sound judgment, and can manage a variety of tasks efficiently. A strong foundation in executive support is essential, along with flexibility for occasional overtime.



Key Responsibilities:



  • Manage and maintain busy calendars, emails, and phone communications, including scheduling appointments.
  • Coordinate and organize complex travel arrangements.
  • Maintain and organize client files, and update contact lists as needed.
  • Handle document management, including drafting letters, correspondence, word processing, transcription, and proofreading.
  • Conserve partners' time by reviewing, researching, and routing correspondence.
  • Monitor, screen, and respond to incoming communications, distributing them as needed.
  • Process expense reimbursements, track expenditures, and reconcile credit card statements.
  • Manage client billing, collections, and time entry.
  • Serve as the main contact for clients, opposing counsel, and courts, facilitating coordination and relationship management.
  • Oversee client engagement and conflict resolution processes.
  • Assist with business development initiatives and legal filings.


Skills & Competencies:



  • Highly organized, detail-oriented, and capable of managing multiple priorities under pressure.
  • Self-motivated, proactive, and action-oriented, with a focus on delivering results.
  • Strong interpersonal skills with the ability to collaborate within a team or work independently.
  • Excellent attention to detail and time management abilities.
  • Ability to work under tight deadlines and maintain a calm demeanor.
  • Strong verbal and written communication skills.
  • Adaptable and quick to learn new systems and processes.
  • Availability to respond to urgent matters outside regular business hours.


Qualifications & Experience:



  • Minimum of 5 years of experience as an administrative or executive assistant in a medium to large organization.
  • Bachelor’s degree or equivalent experience preferred.
  • Proficient in Windows-based software and the Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook), as well as document management and other office technology.

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