Executive Assistant Paralegal

4 weeks ago

Fort Lauderdale, United States ttg Talent Solutions Full time

We are seeking an experienced and highly organized Community Association Executive Assistant to provide essential administrative support within the legal sector. The successful candidate will handle a range of duties, including arranging travel, managing general accounting tasks, maintaining client files, and assisting with attorney calendars. The role also involves preparing presentations, managing Continuing Legal Education (CLE) tracking and submissions, processing attorney expense reports, conducting conflict checks, and filing documents. Additionally, the Executive Assistant will support attorneys with client and attorney inquiries, assist with notices to owners, and ensure that client files are up to date for all meetings.

Key Responsibilities:

  • Arrange and coordinate travel for attorneys.
  • Manage and process general accounting duties, including expense reports.
  • Maintain and update client files in preparation for meetings.
  • Schedule appointments and manage attorney calendars.
  • Assist with preparing presentations and special engagements.
  • Track and submit Continuing Legal Education (CLE) credits.
  • Conduct conflict checks for new clients and cases.
  • Handle filing of documents and emails, ensuring proper organization.
  • Respond to client and attorney inquiries, providing timely assistance.
  • Assist with issuing notices to owners.
  • Ensure all client files are current and organized for meetings.
  • Update attorney schedules on a daily basis.

Requirements:

  • A minimum of seven years’ experience in a legal assistant role with a bachelor’s degree, or a minimum of ten years’ experience as a legal assistant.
  • Proven experience in a law firm setting.
  • Exceptional administrative and organizational skills.
  • Strong command of grammar, spelling, and punctuation.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to effectively organize files and workflows.
  • Excellent customer service and client relations skills.

ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.

At ttg, 'We believe in making a difference One Person at a Time,' ttg OPT.

  • Commercial Real Estate Paralegal Specialist

    3 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a leading national recruiting firm and Hispanic Women Owned Business, is pioneering excellence in talent identification and attraction. Our team's commitment to diversity and inclusion has positioned us at the forefront of innovation. With a unique blend of cultural insight and professional expertise, we create...

  • Paralegal Assistant

    11 hours ago

    Fort Lauderdale, Florida, United States Middlebrooks & Middlebrooks PA Full time

    About the RoleKaur Law Pc seeks an experienced Paralegal to join our team. As a key member of our staff, you will work closely with attorneys to deliver high-quality results. The successful candidate will possess strong analytical skills, excellent communication abilities, and the capacity to work independently.Primary DutiesSupport attorneys in preparing...

  • Paralegal

    1 week ago

    Fort Lauderdale, United States State Farm Full time

    Paralegal at State Farm summary: Nicholas J. Ryan & Associates is seeking a dedicated paralegal for their BI/UM team to assist in insurance defense litigation. The role requires excellent communication skills, experience in a fast-paced, paperless environment, and a strong understanding of discovery procedures and civil litigation. Candidates should have...

  • Paralegal

    2 weeks ago

    Fort Lauderdale, United States State Farm Full time

    Paralegal at State Farm summary: The position seeks a dedicated and team-oriented paralegal to support the BI/UM team at State Farm Insurance, requiring knowledge in Insurance Defense Discovery and litigation procedures. Candidates should possess prior litigation experience and a paralegal degree or certification, with strong communication and...

  • Paralegal

    2 weeks ago

    Fort Lauderdale, United States State Farm Full time

    Paralegal at State Farm summary: As a paralegal for Nicholas J. Ryan & Associates at State Farm, you will assist attorneys with insurance defense litigation, utilizing your knowledge of discovery procedures and local court rules. Your role will involve drafting legal documents, managing medical records, and leveraging trial presentation technology in a...

  • Paralegal

    1 day ago

    Fort Lauderdale, United States State Farm Full time

    Paralegal at State Farm summary: As a paralegal at State Farm, you will assist attorneys in handling insurance defense litigation cases, utilizing your knowledge of discovery procedures and civil litigation. The role requires excellent communication skills, proficiency in technology, and prior paralegal experience, all while providing support in a...

  • Real Estate Paralegal Assistant

    1 month ago

    Fort Lauderdale, United States ttg Talent Solutions Full time

    Job Title: Real Estate Paralegal AssistantIndustry: Legal ServicesLocation: Fort Lauderdale, FL (Hybrid) - (Full onsite for the first 90 days)Salary: $55K - $65K + BenefitsPosition Summary:We are seeking a detail-oriented and proactive Real Estate Paralegal Assistant to support attorneys and paralegals with complex administrative and clerical duties. The...

  • Real Estate Paralegal Assistant

    4 weeks ago

    Fort Lauderdale, United States ttg Talent Solutions, Inc Full time

    Job Title: Real Estate Paralegal Assistant Industry: Legal Services Location: Fort Lauderdale, FL (Hybrid) - (Full onsite for the first 90 days) Salary: $55K - $65K + Benefits Position Summary: We are seeking a detail-oriented and proactive Real Estate Paralegal Assistant to support attorneys and paralegals with complex administrative and clerical duties....

  • Real Estate Paralegal Assistant

    1 month ago

    Fort Lauderdale, United States ttg Talent Solutions Full time

    Job Title: Real Estate Paralegal AssistantIndustry: Legal ServicesLocation: Fort Lauderdale, FL (Hybrid) - (Full onsite for the first 90 days)Salary: $55K - $65K + BenefitsPosition Summary:We are seeking a detail-oriented and proactive Real Estate Paralegal Assistant to support attorneys and paralegals with complex administrative and clerical duties. The...

  • Executive Legal Assistant

    1 month ago

    Fort Lauderdale, United States Sanford Barrows Group Full time

    LEGAL EXECUTIVE ASSISTANTCOMMUNITY ASSOCIATION DEPTDOWNTOWN FORT LAUDERDALE LOCATIONHYBRID WORK SITUATION37.5 HOUR WORK WEEKWell-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their...

  • Executive Legal Assistant

    1 month ago

    Fort Lauderdale, United States Sanford Barrows Group Full time

    LEGAL EXECUTIVE ASSISTANTCOMMUNITY ASSOCIATION DEPTDOWNTOWN FORT LAUDERDALE LOCATIONHYBRID WORK SITUATION37.5 HOUR WORK WEEKWell-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their...

  • Corporate Paralegal

    1 month ago

    Fort Lauderdale, United States A&D Mortgage LLC Full time

    A&D Mortgage, a leading nationwide mortgage lender headquartered in Florida, has been delivering exceptional residential and commercial loan solutions for over 20 years. With a dedicated team of over 200 professionals across the United States, we proudly offer A+++ service in more than 40 states.We are looking for a Corporate Paralegal to join our Legal...

  • Corporate Paralegal

    1 month ago

    Fort Lauderdale, United States A&D Mortgage LLC Full time

    A&D Mortgage, a leading nationwide mortgage lender headquartered in Florida, has been delivering exceptional residential and commercial loan solutions for over 20 years. With a dedicated team of over 200 professionals across the United States, we proudly offer A+++ service in more than 40 states.We are looking for a Corporate Paralegal to join our Legal...

  • Paralegal in Corporate Law

    2 months ago

    Fort Lauderdale, United States A&D Mortgage LLC Full time

    Job DetailsJob Location Corporate Office - Ft. Lauderdale, FL Position Type Full Time Description A&D Mortgage is seeking a highly organized and detail-oriented Corporate Law Paralegal to support our Legal team. This role will involve working on various corporate legal matters, including contract review, compliance, and governance. The ideal candidate will...

  • Paralegal

    1 month ago

    Fort Lauderdale, United States Auterion Full time

    We're looking for a tech-savvy and detail-oriented Paralegal to join our fast-paced legal team. As part of a scale-up tech company, you will support our Corporate Counsel in various areas, including contracts, regulatory compliance (including government/defense), corporate governance, litigation support, and data privacy. The ideal candidate will possess...

  • Senior Paralegal

    2 months ago

    fort lauderdale, United States LHH Full time

    Overview:The Senior Paralegal will provide comprehensive support to the Managing Partner, focusing on corporate law and commercial real estate transactions. The ideal candidate will have a minimum of 10 years of experience in a paralegal role, with a strong background in these areas. Key Responsibilities:Assist the Managing Partner with the preparation and...

  • Senior Paralegal

    2 months ago

    fort lauderdale, United States LHH Full time

    Overview:The Senior Paralegal will provide comprehensive support to the Managing Partner, focusing on corporate law and commercial real estate transactions. The ideal candidate will have a minimum of 10 years of experience in a paralegal role, with a strong background in these areas. Key Responsibilities:Assist the Managing Partner with the preparation and...

  • Litigation Paralegal

    4 weeks ago

    Fort Lauderdale, United States Legal Search Solutions, Inc. Full time

    A regional insurance defense law firm focusing on first-party property, third-party property, and premises liability is hiring a Paralegal for its Fort Lauderdale, Florida office.The qualified candidate must be a self-starter with critical thinking skills and significant litigation experience, as well as strong drafting skills.Must be able to work well...

  • Litigation Paralegal

    4 weeks ago

    Fort Lauderdale, United States Legal Search Solutions, Inc. Full time

    A regional insurance defense law firm focusing on first-party property, third-party property, and premises liability is hiring a Paralegal for its Fort Lauderdale, Florida office.The qualified candidate must be a self-starter with critical thinking skills and significant litigation experience, as well as strong drafting skills.Must be able to work well...

  • Paralegal and Corporate Compliance Officer

    7 days ago

    Fort Lauderdale, Florida, United States A&D Mortgage LLC Full time

    About the RoleA&D Mortgage LLC is seeking a skilled Corporate Paralegal to join our legal team. As a Corporate Paralegal, you will be responsible for maintaining our corporate integrity and supporting our legal team.Responsibilities:Maintain accurate and up-to-date corporate records, including resolutions, board changes, and annual reports.Coordinate the...