Executive Assistant

5 days ago


Fort Lauderdale, Florida, United States Five Star Fort Lauderdale Llc Full time
Job Description:

Five Star Fort Lauderdale Llc is seeking an Executive Assistant to support our team in a fast-paced environment. As an Executive Assistant, you will be responsible for providing administrative support to management, ensuring the smooth operation of our office. Your duties will include answering multi-line telephone systems, taking accurate messages, and screening and directing telephone calls in a professional manner.

The salary for this position is estimated to be around $45,000 per year, depending on location and experience.

Duties and Responsibilities:
  1. Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls for management.
  2. Process incoming and outgoing mail on a daily basis, distributing it to all employees.
  3. Compose, prepare and proofread correspondence, emails or memos on computer and maintain confidentiality when required.
  4. Design and implement forms for use within the office by applying knowledge of software applications, updating as needed.
  5. Create and maintain proper response letters on computer for various incoming correspondence.
  6. Maintain files in an organized and accessible manner, including closing and scanning files.
  7. Provide administrative support/help when needed or requested.
  8. Report inventories to Office Manager and order office supplies and equipment as directed.
  9. Operate standard office equipment efficiently, including multi-line telephone, computer with printer, photocopy machine, fax/scan to email, calculator, and email.

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