Executive Legal Assistant

1 month ago

Fort Lauderdale, United States Sanford Barrows Group Full time

LEGAL EXECUTIVE ASSISTANT

COMMUNITY ASSOCIATION DEPT

DOWNTOWN FORT LAUDERDALE LOCATION

HYBRID WORK SITUATION

37.5 HOUR WORK WEEK


Well-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their practice and clients. Additionally, they will assist attorneys through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process.


Key Responsibilities:

• Handle and manage all telephone communications.

• Manage Potential New Client inquiries and direct business development inquiries and reporter requests for interviews according to CARE Standard Operating Procedures.

• Oversee scheduling and calendar management for assigned attorney(s).

• Confirm that all meetings, events, and classes are proceeding as planned, and ensure all logistical details are accurate and up to date.

• Ensure monthly marketing and all reports are accurate.

• Process and manage attorney(s) expense reports in a timely and accurate manner.

• Enter billing time into Aderant for assigned attorney(s), edit the Unbilled Time Report before deadlines and handle billing discrepancies, checks, and client relations tasks as needed.

• Communicate client updates to the appropriate Department Assistants.

• Perform corporate searches via the State and DBPR websites.

• Assist with preparing forms related to Registered Agent status.

• Pre-interview candidates for podcasts, send reminders to guest speakers with copies to the attorney, and pitch podcast ideas.

• Assist with and recruit sponsors for the annual Becker Board Member Boot Camp in collaboration with the Becker Marketing Department.

• Assist with conflict checks and access the paralegal inbox to support attorney inquiries and perform paralegal tasks as needed.

• Coordinate travel arrangements as needed.

• Familiarity with the State of Florida and DBPR websites, as well as experience with Aderant, iManage, and Unbilled Time Report, is desired.

• Excellent administrative and organizational skills.

• Exhibit Computer savvy and expert in word processing, excel, and presentation software.

• Demonstrate the ability to engage seamlessly with C-level professionals, as well as sponsor recruitment for events and collaborate with other teams.

• Strong command of grammar, spelling and punctuation.

• Able to multi-task and interact with various personalities.

REQUIREMENTS:

  • Minimum of seven years’ experience and a bachelor’s degree, or a minimum of ten years’ experience, as a legal assistant.
  • The ideal candidate will be a team player, and adaptable to changing priorities.


Respond with resume attached; inquiries are confidential.

  • Legal Executive Assistant

    1 month ago

    Fort Lauderdale, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and...

  • Legal Assistant

    2 months ago

    fort lauderdale, United States Legal Search Solutions, Inc. Full time

    A well-established regional Florida law firm is seeking an experienced legal assistant/paralegal for its Fort Lauderdale, FL office. Candidates with at least three consistent years of recent insurance defense litigation experience will be considered. Experience with First-Party Property, Third-Party Property, Premises Liability, and/or Construction Defect...

  • Executive Legal Operations Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States Sanford Barrows Group Full time

    Job Title: Executive Legal Operations AssistantSanford Barrows Group has a need for an experienced Executive Legal Operations Assistant to assist two key Partners in the firm's Fort Lauderdale office.This role involves handling and managing all telephone communications, as well as overseeing scheduling and calendar management for assigned attorney(s)....

  • Legal Case Coordinator

    3 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job Summary">This position is available for a Paralegal to assist with a pre-suit case in Fort Lauderdale. The role involves supporting document preparation, file management, and research.">About the Company">Ascension Global Staffing & Executive Search is a national recruiting firm committed to diversity and inclusion. Our team of professionals helps...

  • Dedicated Legal Assistant Manager

    3 weeks ago

    Fort Lauderdale, Florida, United States ttg Talent Solutions, Inc Full time

    We are seeking a highly skilled and organized Community Association Executive Assistant to provide essential administrative support within the legal sector. This role involves handling a range of duties, including arranging travel for attorneys, managing general accounting tasks, maintaining client files, and assisting with attorney calendars.Key...

  • Legal Assistant

    2 weeks ago

    Fort Lauderdale, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a part time contract employment opportunity for a Legal Assistant at our manufacturing facility in Ft. Lauderdale, Florida. This is a3 days in office position. As a Legal Assistant, you will be providing administrative support to our legal department, assisting with the preparation of legal documents, and...

  • Sanford Barrows Group | Executive Legal Assistant | fort lauderdale, fl

    4 weeks ago

    fort lauderdale, United States Sanford Barrows Group Full time

    LEGAL EXECUTIVE ASSISTANTCOMMUNITY ASSOCIATION DEPTDOWNTOWN FORT LAUDERDALE LOCATIONHYBRID WORK SITUATION37.5 HOUR WORK WEEKWell-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their...

  • Sanford Barrows Group | Executive Legal Assistant | fort lauderdale, fl

    1 month ago

    fort lauderdale, United States Sanford Barrows Group Full time

    LEGAL EXECUTIVE ASSISTANTCOMMUNITY ASSOCIATION DEPTDOWNTOWN FORT LAUDERDALE LOCATIONHYBRID WORK SITUATION37.5 HOUR WORK WEEKWell-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their...

  • Legal Assistant

    1 month ago

    Fort Lauderdale, United States Sanford Barrows Group Full time

    Real Estate Legal AssistantFort LauderdaleHybrid work situationSalary to commensurate with experience (55k - mid 60's)Full benefits offered including insurance, PTO, paid holidays, 401k, etc. Duties and ExperienceThis position will assist attorneys and paralegals through the performance of complex administrative and clerical dutiesRequiring a knowledge of...

  • Legal Assistant

    1 month ago

    fort lauderdale, United States Sanford Barrows Group Full time

    Real Estate Legal AssistantFort LauderdaleHybrid work situationSalary to commensurate with experience (55k - mid 60's)Full benefits offered including insurance, PTO, paid holidays, 401k, etc. Duties and ExperienceThis position will assist attorneys and paralegals through the performance of complex administrative and clerical dutiesRequiring a knowledge of...

  • Legal Assistant

    1 month ago

    Fort Lauderdale, United States Sanford Barrows Group Full time

    Real Estate Legal AssistantFort LauderdaleHybrid work situationSalary to commensurate with experience (55k - mid 60's)Full benefits offered including insurance, PTO, paid holidays, 401k, etc. Duties and ExperienceThis position will assist attorneys and paralegals through the performance of complex administrative and clerical dutiesRequiring a knowledge of...

  • Executive Assistant Paralegal

    4 weeks ago

    Fort Lauderdale, United States ttg Talent Solutions Full time

    We are seeking an experienced and highly organized Community Association Executive Assistant to provide essential administrative support within the legal sector. The successful candidate will handle a range of duties, including arranging travel, managing general accounting tasks, maintaining client files, and assisting with attorney calendars. The role also...

  • Executive Assistant Paralegal

    4 weeks ago

    Fort Lauderdale, United States ttg Talent Solutions Full time

    We are seeking an experienced and highly organized Community Association Executive Assistant to provide essential administrative support within the legal sector. The successful candidate will handle a range of duties, including arranging travel, managing general accounting tasks, maintaining client files, and assisting with attorney calendars. The role also...

  • Legal Assistant

    2 months ago

    Fort Lauderdale, United States HirefinderRPO Full time

    Position DescriptionThe MISSION UNITED Veterans Pro Bono Project at our client's Service of Broward County has an opening for a full-time Legal assistant/Paralegal. The ideal candidate will have experience researching, drafting pleadings under attorney supervision, scheduling, and having familiarity in the areas of Housing/Landlord-tenant, Public Benefits,...

  • Legal Assistant

    3 months ago

    fort lauderdale, United States HirefinderRPO Full time

    Position DescriptionThe MISSION UNITED Veterans Pro Bono Project at our client's Service of Broward County has an opening for a full-time Legal assistant/Paralegal. The ideal candidate will have experience researching, drafting pleadings under attorney supervision, scheduling, and having familiarity in the areas of Housing/Landlord-tenant, Public Benefits,...

  • Legal Assistant

    2 months ago

    fort lauderdale, United States HirefinderRPO Full time

    Position DescriptionThe MISSION UNITED Veterans Pro Bono Project at our client's Service of Broward County has an opening for a full-time Legal assistant/Paralegal. The ideal candidate will have experience researching, drafting pleadings under attorney supervision, scheduling, and having familiarity in the areas of Housing/Landlord-tenant, Public Benefits,...

  • Legal Assistant

    3 months ago

    Fort Lauderdale, United States HirefinderRPO Full time

    Position DescriptionThe MISSION UNITED Veterans Pro Bono Project at our client's Service of Broward County has an opening for a full-time Legal assistant/Paralegal. The ideal candidate will have experience researching, drafting pleadings under attorney supervision, scheduling, and having familiarity in the areas of Housing/Landlord-tenant, Public Benefits,...

  • High-Profile Assistant

    7 days ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    About the Role:We are seeking a highly organized and detail-oriented Legal Executive Assistant to join our team in Fort Lauderdale. As a key member of our Government Law & Policy Department, you will provide critical support services to attorneys and clients.Main Responsibilities:Schedule appointments, manage calendars, and coordinate travel...

  • Subrogation Legal Assistant

    4 days ago

    Fort Lauderdale, United States Genesis Global Workforce Solutions Full time

    Subrogation Legal Assistant – Fort Lauderdale, FL It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Our Client is seeking a Legal Assistant for its fast-paced Subrogation department. Position Requirements • Must be flexible with the ability to...

  • Legal Assistant

    2 months ago

    fort lauderdale, United States Wicker Smith Full time

    The Fort Lauderdale office of Wicker, Smith, O’Hara, McCoy & Ford, P.A. has an immediate opening for a Legal Assistant working with an attorney focusing on medical malpractice and general liability. The ideal candidate for this position will possess 3 – 5 years of litigation experience. Prior Insurance Defense experience preferred.Wicker Smith takes...