Executive Assistant

2 weeks ago

Garden City, United States Friedman Vartolo LLP Full time

About Us

Friedman Vartolo LLP is a New York-based real estate and default services law firm with over 250 employees across six states. Since our founding in 2016, we’ve been growing exponentially and have no plans of slowing down. We take pride in delivering a superior legal product and an innovative approach to business and problem-solving. As we continue expanding our footprint, our organizational and operational needs are evolving, and we’re looking for exceptional talent to help us reach our ambitious goals.


The Opportunity

This is not your typical Executive Assistant role—it's an opportunity to learn directly from one of our Managing Partners and potentially grow into a management position within the firm. As the Managing Partner’s “right-hand,” you’ll gain exposure to high-level projects, strategic decision-making, and play a pivotal role in advancing the firm’s goals. This role is ideal for someone who thrives in a fast-paced environment, is eager to learn, and is looking for a stepping stone to a future leadership position.


Location & Hybrid Work Arrangement

The position is based out of our Garden City office. For the first 90 days, it will be fully in-office to ensure a smooth onboarding process. After that, the role offers flexibility with a hybrid schedule: 3 days in-office, 2 days remote.


What You’ll Be Doing:

  • Serve as the Managing Partner’s “right-hand,” managing daily calendars, organizing meetings, and preparing for strategy sessions.
  • Oversee and manage the Managing Partner’s inbox, drafting responses, escalating urgent matters, and ensuring follow-ups are handled promptly.
  • Absorb the Managing Partner’s goals and preferences to operate as an effective extension of their office.
  • Coordinate and plan both business and personal travel, conference attendance, and event sponsorships.
  • Participate in client-focused marketing events and business development activities as needed.
  • Pitch in on the nitty-gritty: running occasional errands, making those less glamorous but essential phone calls, and ensuring everything runs smoothly behind the scenes.
  • Collaborate closely with the Managing Partner on projects to advance the firm’s strategic goals.


What We’re Looking For:

We’re looking for someone who is:

  • Confident in taking ownership and proposing solutions while knowing when to seek guidance. Comfortable making mistakes, learning from them, and embracing constructive feedback.
  • Highly driven and motivated to support the firm’s growth. Confident in their ability to achieve excellence and excited to contribute to our industry leadership.
  • Detail-oriented and organized, with a passion for making lists and ensuring that every task is checked off.
  • A versatile writer, able to craft a creative short story and meticulously edit complex documents with zero errors.
  • Unflappable under pressure, with a competitive drive and the ability to thrive in high-stakes situations.
  • Tech-savvy and quick to learn new tools and platforms, with a keen interest in ChatGPT or other large language models—or ready to become obsessed.
  • Familiar with the legal industry or experienced in a law firm environment (preferred but not required).
  • Logical and proactive, able to navigate complex situations and make swift decisions without overthinking.


Qualifications:

  • 2+ years of experience in a legal or law office setting preferred.
  • 2+ years in operations, executive support, or a similar role.
  • Bachelor's degree from an accredited institution is required.
  • Post-graduate degree is a plus but not mandatory.



Why Join Us:

  • This role is designed as a growth opportunity, with the potential to move into a management role within the firm. You will learn firsthand from the Managing Partner how to run a company effectively.
  • Be part of a firm that is transforming the industry with innovative approaches.
  • Work in a fast-paced, high-energy environment where your contributions are valued.
  • Gain exposure to high-level strategy and decision-making.
  • Enjoy a supportive, fun, and collaborative team culture.


Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.


ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.


To Apply

If you don’t meet every qualification but believe you’d be a great fit, we encourage you to apply. We value a diverse range of experiences and are excited to see what you can bring to the table. Please submit your resume along with a cover letter detailing why you’re the ideal fit for this position.

  • Executive Assistant

    2 weeks ago

    Garden City, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to support the General Council at our University! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and...

  • Executive Assistant

    1 week ago

    Garden City, New York, United States NKSFB Full time

    Job Summary: NKSFB, LLC is a leading business management firm seeking an exceptional Executive Assistant to provide office support at our Garden City location. This role requires a self-motivated professional with excellent prioritization skills for a fast-paced corporate environment.Key Responsibilities:Approve and review employee timecards and PTO using...

  • Executive Assistant

    4 weeks ago

    Garden City, Michigan, United States Imagine IT Full time

    Job OverviewWe are seeking a highly skilled and dedicated Executive Assistant to join our team at Imagine IT. As an integral part of our corporate operations, you will play a key role in supporting our executives and ensuring the smooth functioning of our organization.

  • Executive Assistant

    6 days ago

    Garden City, Michigan, United States kay search group Full time

    Job Title: Executive Assistant - National Law FirmLocation: Long Island, NYEstimated Salary: $60-$75KThis role offers a competitive salary and benefits package. As an Executive Assistant, you will provide administrative support to attorneys and manage the day-to-day activities of the office.Main Responsibilities:Provide gatekeeping, administrative and...

  • Executive Assistant

    1 week ago

    Garden City, New York, United States American Orthopedic Partn Full time

    Administrative Assistant Job DescriptionThe American Orthopedic Partners is seeking a highly motivated and organized Administrative Assistant to join our team. As a key member of our staff, you will be responsible for providing administrative support, ensuring the smooth operation of our office.Key Responsibilities:Maintain accurate and up-to-date records...

  • Executive Chef Assistant

    1 week ago

    Garden Grove, California, United States ZZ HOTPOT HOUSE Full time

    Job Title: Executive Chef AssistantAbout ZZ Hotpot HouseWe are a restaurant located in Garden Grove, CA with an 18-person strong team. Our ideal candidate is a self-starter, motivated, and reliable individual who can work effectively in a fast-paced environment.About the RoleAs an Executive Chef Assistant, you will be responsible for setting up and stocking...

  • Executive Assistant

    2 days ago

    Culver City, United States TalentBurst Full time

    Executive Assistant Culver City, CA- 90232 2+ months Onsite role Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Executive Assistant to provide day-to-day administrative support to the Head of MGM Alternative. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work...

  • Executive Assistant

    4 days ago

    Dade City, United States REQ Solutions Full time

    Job Title: Executive Assistant to CEO (C-Suite)Location: Dade City, FL 33525 (Hybrid Role)Direct Full-Time positionJob Description:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our C- Suite executive team.The ideal candidate will possess exceptional communication skills, a keen...

  • Executive Assistant

    2 months ago

    Traverse City, United States Northwest Michigan Health Services Full time

    Are you looking for a meaningful career, with competitive pay and benefits? Join our team at Northwest Michigan Health Services, Inc. today! At Northwest Michigan Health Services, Inc, (NMHSI), just as we offer quality healthcare to anyone who needs it, we provide equal opportunities for all our employees and job applicants, and are committed to offering...

  • Executive Assistant

    5 days ago

    Kansas City, United States Eastern Air Lines Full time

    Position/Title: Executive AssistantReports to: President, Eastern Airlines Location: Headquarters, Kansas City, MO Overview At Eastern Airlines curiosity and excitement for growth go a long way. In fact, Eastern Airlines was launched by seekers, adventurers, and above all fliers. Our rich legacy and pioneering spirit are still evident in our team today. Our...

  • Executive Assistant

    3 days ago

    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    4 weeks ago

    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    1 month ago

    Oklahoma City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details.ResponsibilitiesCalendar and travel management for executivesAid...

  • Executive Assistant

    2 months ago

    Kansas City, United States Kraft Tank CO Full time

    Description The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office. Position Responsibilities ...

  • Executive Assistant

    2 months ago

    Grove City, United States Hazelden Betty Ford Full time

    Responsibilities Provide high-level administrative support to the executives (CFAO & COO) and the department leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to assure smooth operation of the department and to assist in meeting goals. Position requires an understanding of the executive's...

  • Executive Assistant

    1 month ago

    Redwood City, United States Kavaliro Full time

    Overview:Seeking an Executive Assistant to support C-Suite and Executive Leadership for a software company. This role requires adaptability, organizational excellence, and the ability to align with the unique needs and styles of each executive. The position fosters a collaborative, service-driven culture and contributes to a high-performing Executive...

  • Executive Assistant

    2 days ago

    Missouri City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Executive Assistant in Missouri City, Texas. The role primarily involves managing schedules, organizing briefings, and facilitating communication among various city offices. As an Executive Assistant, you will also be tasked with responding to citizen concerns,...

  • Executive Assistant

    5 days ago

    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantWe are looking for an organized and detail-oriented Executive Assistant to join our team at Iconma in Kansas City, MO.This role will be responsible for providing administrative support to our leadership team.Responsibilities include managing calendars, coordinating travel arrangements, and preparing correspondence.The ideal...

  • Executive Assistant

    16 hours ago

    Redwood City, United States Codexis Full time

    Executive AssistantDepartment: 64 - QC & Analytical Development Employment Type: Full Time Location: Redwood City, CA Description Codexis, a biotechnology company based in Redwood City, CA, is looking to hire an Executive Assistant. Codexis is a leading enzyme engineering company leveraging its proprietary CodeEvolver® technology platform to discover,...

  • Executive Assistant

    2 weeks ago

    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantThe ICONMA company is seeking an experienced Executive Assistant to join their Kansas City, MO location. This role offers a competitive salary of $45,000 - $55,000 per year, depending on qualifications and experience.Responsibilities:This person will provide administrative support to the team by greeting guests, directing...