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Administrative Coordinator, Education

4 months ago

Boston, United States Temple Israel of Boston Full time

About Temple Israel

Temple Israel (TI) of Boston’s mission is “Living Judaism together through discovery, dynamic spirituality and righteous impact.” We live this mission daily through our commitment to Jewish creativity, and our dynamic approach to building Jewish community.  Widely known for offering an array of Jewish experiences and social justice, and cultural programming, Temple Israel is proud of its expansive and inclusive educational program. Our historic building is home to a Pre-K through 7th grade religious school, a pluralistic, city-wide teen program called “The Tent”, “The Village” a robust program for young families, and thriving opportunities for adult learning, such as our Center for Adult Jewish Learning and “TILLI” our Temple Israel Life Long Learning Institute. To learn more, visit us at www.tisrael.org. 



Administrative Coordinator, Education

The Administrative Coordinator for Education is a full time, non-exempt position, responsible for providing administrative and programmatic support and coordination for the Temple Israel Education Department. 

Job Responsibilities

The Administrative Coordinator will occupy a central role in our Education Team, and will join the greater administrative staff team at TI. The Administrator Coordinator will serve as our first line for office administration and program logistics.  General duties include: 

Program Administration

  • Administrative support for trip planning, monthly Friday night family service, Religious School and Teen programs (including holidays, open houses and social justice events). 
  • Creation and management of event registration forms
  • Administration of Religious School electives, class lists and supplies
  • Communicate space and setup needs to Events Coordinator, accommodators and facilities staff; confirm program setups the day of an event
  • Administrative point person on Sundays and during education programming. 


Office Administration

  • Serve as “help desk” point person for answering phone and email queries
  • Write and send weekly department emails, maintain our constant contact and mail merge lists
  • Responsible for space reservations including a weekly review and confirmation of existing reservations
  • Attendance Tracking of students and teachers
  • Communication and coordination with vendors
  • Process weekly check requests from incoming invoices
  • Administrative support for the Education Director, including scheduling, calendaring and other tasks. 
  • Other miscellaneous administrative support for the Education Department as needed

 

Qualifications and Skills

  • Agility with Microsoft Word, Excel, PowerPoint, Google Docs, and DropBox. Training support provided for Constant Contact, Salesforce, Click and Pledge and other new technologies as they become available. 
  • Exemplary written and verbal skills
  • Tenacious attention to detail, even under tight deadlines
  • Ability to prioritize tasks and manage multiple projects
  • Professional, diplomatic, and discreet with confidential matters
  • Knowledge of the local Jewish landscape, synagogue life, Jewish education, Jewish holiday cycle, and Hebrew desired but not necessary
  • Patience and sense of humor.
  • Bachelor’s degree required