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Administrative Coordinator

2 months ago

Boston, Massachusetts, United States Innova Solutions Full time
Job Summary

Innova Solutions is seeking a highly skilled and experienced Senior Administrative Assistant to support our team. This is a full-time contract position with a duration of 8+ months.

Key Responsibilities
  • Meeting Support: Assist with the coordination of meetings, including room reservations, catering, and other logistical arrangements.
  • Event Planning: Support the planning and execution of special events, such as year-end group meetings and team-building activities.
  • Business Operations: Assist with the management of business activities, including entering contracts, resolving POs and invoices, and tracking licenses.
  • Recurring Activities: Support the coordination of recurring non-function specific activities, such as seminar series and business acumen team meetings.
  • Scheduling and Communication: Assist with scheduling and communicating with leadership members outside of subfunction.
  • Office Maintenance: Support the maintenance of subfunction office, including ordering and organizing office supplies, and managing office space work orders.
  • Technical Skills: Proficient in MS Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: 2+ years of experience in an administrative role.
  • Skills: Excellent communication and organizational skills, with the ability to work in a fast-paced environment.
Benefits
  • Pay Range: $34 - $36 per hour.
  • Benefits: Medical and pharmacy coverage, dental and vision insurance, 401(k), health savings account, flexible spending account, life insurance, pet insurance, short-term and long-term disability, accident and critical illness coverage, pre-paid legal and ID theft protection, sick time, and other types of paid leaves.