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Administrative Assistant

3 months ago

Silver Spring, United States Ullico Inc. Full time

Ullico, Inc., one of the nation’s largest sources for real estate first mortgage financing, is actively recruiting an Administrative Assistant to join a group that manages a $3.8 billion portfolio. The successful candidate will:


  • Generate memos, letters and other correspondence and documents using word processing and other software and databases as applicable. All such correspondence and documents are ready for signature and error-free.
  • Maintain office records and files. Maintain confidential files or records of a proprietary nature. Keep attendance records of unit personnel including vacation and sick leave usage
  • Prepare and distribute regularly scheduled reports and special or unique reports which require knowledge of Spreadsheet and other software programs. These reports may follow a standard format or may require developing appropriate formats. Prepare reports, answer inquires and/or draft responses that require research or investigation.
  • Work with outside vendors and representatives to facilitate projects, obtain information and resolve longstanding or complex problems.
  • Answer telephone, take messages and route calls to appropriate individuals throughout unit and company.
  • Handle department administration functions which may include preparing expense accounts, various bills, inputting vendor check requests.
  • Open, date stamp and distribute all incoming mail. Handle incoming and outgoing overnight shipments.
  • Perform other job-related duties that may be assigned.


Minimum Qualifications:


  • High School Diploma and one to two years of college courses strongly preferred.
  • Two years administrative office experience.
  • Experience with applicable software packages, specifically Microsoft Word and Excel is required.
  • Must pass company Microsoft Excel and Microsoft Word tests at an Intermediate level.
  • Must be able to support multiple employees.
  • Prior experience in and/or knowledge of functional areas, operations, terminology and / or forms preferred.
  • Demonstrated oral and written communication skills.



For over 90 years, Ullico, the only labor-owned insurance and investment company, has been a proud partner of the labor movement. From insurance products for members, leaders and employers, to investments that have created thousands of union jobs, our customers continue to count on Ullico to protect them. The Ullico Inc. family of companies includes The Union Labor Life Insurance Company; Ullico Casualty Group, Inc.; Ullico Investment Company, Inc.; and Ullico Investment Advisors, Inc.


Visit ullico.com. We offer a competitive starting salary and an outstanding benefits package including health/dental/vision, 401(k) and pension plan. 


Ullico is an Equal Opportunity Employer.


Ullico participates in E-Verify.