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Event Planning Coordinator

1 month ago

Paso Robles, United States Morgen Hoffman Events Full time

Job description

Paso Robles based event producer, specializing in corporate meetings and events, seeking a (part-time) event coordinator. Candidate must have prior (Corporate) event and meeting production experience and strong desire to grow and develop knowledge and skillset in this industry.


Production & Event Responsibilities include:

· Assist event producer with pre-production and planning (requirements to differ project to project)

· Research design needs, rental items, decor, and vendors for various events

· Oversee and manage orders and scheduling with vendors for deliverables and oversee on-site execution.

· Create and manage purchase order's, insurance and other paperwork for all orders.

· Coordinate and participate in client communications: emails, conference calls, meetings and travel.

· Generate production documents including production schedules, show schedules, floorplans, etc.

· Onsite event & meeting support to assist in load-in, event execution and load-out.


Skills & Qualifications include:

· Minimum of 2-3 years production experience in corporate, non-profit and live events. (We do not produce weddings.)

· Bachelor's degree required

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office and use of the Internet as a research tool. (Microsoft Word, Excel and PowerPoint... you must be familiar)

· Innovative and critical thinker with strong analytical and problem-solving skills.

· High degree of initiative and entrepreneurial spirit.

· Strong ability to work both independently and collaboratively.

· Experience and skill in managing multiple projects simultaneously while meeting deadlines in a fast-paced environment, without loss of attention to detail.

· Valid driver's license and current insurance required.

· Technical knowledge and ability in video production, audio production, projection & display is a plus

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This position is estimated at 10-15 hours per week office hours and additional hours (when required) onsite at events. Hours will be split between the office and working remotely from home.


*Applicants MUST be in the Paso Robles/San Luis Obispo County area.


If interested, please email with a resume and cover letter.

Look forward to hearing from you


Job Type: Part-time


Schedule:

  • Monday to Friday
  • Weekends as needed


Experience:

  • Events management: 2 years (Required)


Work Location: Hybrid remote in Paso Robles, CA 93446