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Recreation Activities Coordinator

2 months ago

Paso Robles, California, United States Island Hospitality Management Full time
Job Overview

As the Activities Supervisor, you will be responsible for the planning, coordination, and management of a diverse range of activities and events within a resort setting. Your role will involve overseeing the Activities Department Team Members to ensure a seamless experience for guests.

Key Responsibilities:
  • Lead the selection and development of team members, ensuring adherence to company policies and procedures.
  • Organize, oversee, and participate in various events such as picnics, sports competitions, dances, and dining experiences.
  • Maintain detailed financial records for each event, including income, expenses, attendance, and vendor information. Ensure timely review and approval of invoices.
  • Manage daily cash collections and reconcile the cash register, following established cash handling protocols.
  • Prepare bank deposits and market events to enhance participation and success.
  • Create a comprehensive calendar of upcoming events while aligning with organizational expectations.
  • Develop monthly and annual budgets for activities.
  • Oversee event setup and cleanup processes.
  • Prepare food for smaller gatherings and collaborate with catering services for larger functions.
  • Ensure adequate inventory of office and activity supplies.
  • Produce and distribute a weekly newsletter to inform resort guests about activities.
  • Organize fundraising initiatives to support departmental needs.
  • Maintain all equipment and supplies in optimal condition.
  • Respond to inquiries via telephone with professionalism and provide information regarding activities.
  • Manage petty cash and submit requests as necessary.
  • Compile end-of-month reports and other documentation as requested by management.
Qualifications:
  • Proficient in basic computer skills, including email and internet usage.
  • Willingness to work flexible hours, including evenings and weekends for events.
  • Excellent communication and organizational abilities.
  • Capability to negotiate contracts and pricing on behalf of the organization.

The physical demands of this position require the ability to stand, sit, or walk for extended periods, and to lift or move items weighing up to 75 pounds. Work hours may vary based on guest occupancy and other factors.

Training and Development:

Island Hospitality is dedicated to the growth of its employees, offering a structured training program that provides clear pathways for advancement within the hospitality industry. New team members can leverage their previous experiences to explore further growth opportunities.

Employee Benefits:
  • Comprehensive benefits package including medical, dental, and vision insurance.
  • Flexible spending accounts and dependent care options.
  • Identity theft protection and commuter benefits.
  • Paid time off and incentives for wellness initiatives.
  • 401(k) retirement plan with employer matching contributions.
Recognition and Rewards:
  • Incentive-based bonus structure.
  • Complimentary stays at company properties and discounts for employees.
  • Recognition programs for outstanding team members.
  • Access to discounted entertainment options.
  • Opportunities for career advancement through in-house training.

Equal Opportunity Employer

Island Hospitality utilizes E-Verify to confirm work authorization as required by law.