Hospitality & Events Coordinator

1 month ago

Paso Robles, United States Riboli Family Wines Full time

Build your career at Riboli Family Wines Riboli Family Wines is of the fastest-growing wine manufacturers in the U.S. and has received the designation of American Winery of the Year. We are a family-owned business, four generations deep, with 100+ years of producing well-known wines. Our company's leading wine brands include Stella Rosa, San Antonio, San Simeon, Maddalena, and Highlands 41.

Summary - The Hospitality & Events Coordinator is responsible for marketing, planning, and executing all Events, VIP guests, and tours as well as maintaining the facilities of the Event Center and family-owned properties. This position also supports our Paso Robles Tasting Room and Jada Vineyards.

Essential Duties and Responsibilities - Current duties may be changed if the job requires and/or additional duties may be assigned if necessary.

  • Reach out to vendors to secure event dates and necessary equipment is ordered.
  • Work with marketing to create collateral to promote
  • Meet with the Marketing Team on a weekly basis to collaborate on any support or materials needed for events.
  • Travel to various local businesses to drop off event flyers and do event
  • Set-Up and Break-Down of the events at the Tasting Room and Event Center location.
  • Manage Tripleseat reservation system to track and reply to any incoming Event and Reservation inquiries in a timely
  • Reply to all new event leads in Tripleseat on a timely basis.
  • Maintain menus and price changes on Grubhub and ChowNow as needed.
  • Email correspondence with potential guests'
  • Organize Private Tastings and Tours as well as execute those events.
  • Assist the Tasting Room staff during busy times and during weekends and holidays.
  • Attend Chamber and Wineries of 46 East Meetings.
  • Represent RFW at local events such as Blend Fest, Wine Fest, etc.
  • Conduct Production Facility Tours as
  • Assist VIP groups with their lunch orders and tastings within the Paso
  • Maintain the organization of the Event Center closets including linens, tables, and miscellaneous supplies.
  • Ensure Event Center equipment is in good condition, and coordinate with vendors for any needed repairs.
  • Manage VIP's events and tours.
  • Prepare Event Center before and breakdown after events.
  • Create and maintain a working inventory list for the Event Center.
  • Update and maintain Event Center catering and rental options and pricing.
  • Responsible for reviewing and approving invoices from vendors.
  • Track and notify any groups staying at the various vineyard
  • Stock any kitchen/food items groups need for during family stay at the
  • Travel to properties for inspections, and mail collection.
  • Meet with vendors for repairs and maintenance of properties.
Minimum Qualifications:
  • High School Diploma or GED
  • Minimum 1-2 years of experience in Event Planning and/or Hospitality.
  • Minimum of 1 year of experience in a winery.
  • Excellent communication and customer service skills.
  • Attention to detail.
  • Experience using Microsoft Office (Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Strong ability to follow up and give clear feedback if needed.
  • Develop and maintain strong working relationships with others.
  • Strong relational skills and ability to anticipate needs.
  • Comfortable working in an in-person and mobile, interactive environment.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of sensitive information related to the company.
  • Self-starter, able to work in a space of ambiguity and evolving role and solutions oriented.
  • Problem solver, resourceful, and able to find solutions independently.
  • Bilingual a plus


Pay Range

$26-$29 USD

At Riboli Family Wines, we are proud to be an equal-opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

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