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Recreation Activities Coordinator

2 months ago

Paso Robles, California, United States Island Hospitality Management Full time
Job Overview

As the Activities Supervisor, you will be responsible for the planning, coordination, and management of various events and activities within a resort setting, while also overseeing the Activities Department team members.

Key Responsibilities:
  • Oversee the selection and development of team members, ensuring adherence to relevant policies and procedures.
  • Plan, coordinate, and supervise a range of activities including picnics, sports events, dances, and dining experiences.
  • Maintain financial records for each event, documenting income, expenses, attendance, and vendor information.
  • Review and approve invoices for timely payment, ensuring all financial transactions are documented accurately.
  • Reconcile daily cash collections and ensure compliance with cash handling protocols.
  • Prepare bank deposits and market events to maximize participation and success.
  • Develop a seasonal calendar of events that aligns with organizational expectations.
  • Prepare and manage monthly and annual budgets for activities.
  • Oversee event setup and cleanup processes.
  • Prepare food for smaller gatherings and collaborate with catering services for larger events.
  • Manage inventory levels for office and activity supplies.
  • Compile and distribute a weekly newsletter to resort guests.
  • Organize fundraising initiatives to support departmental goals.
  • Ensure all equipment and supplies are maintained in optimal condition.
  • Provide courteous telephone support and address routine inquiries regarding activities.
  • Manage petty cash funds and submit requests as needed.
  • Prepare end-of-month reports and other documentation as requested by management.
Qualifications:
  • Proficient in basic computer skills, including email and internet usage.
  • Willingness to work flexible hours, including evenings and weekends.
  • Strong organizational and communication skills.
  • Ability to negotiate contracts and pricing on behalf of the organization.

The physical demands of this role require the ability to stand, sit, or walk for extended periods, and to lift or move items weighing up to 75 pounds occasionally. Work hours may vary based on guest occupancy and other factors.

Training and Development:

Island Hospitality is dedicated to employee growth, offering a structured training program that supports career advancement within the hospitality industry.

Employee Benefits:
  • Comprehensive benefits package including medical, dental, and vision insurance.
  • Flexible spending accounts and dependent care options.
  • Identity theft protection and commuter benefits.
  • Paid time off and wellness incentives.
  • 401(k) retirement plan with employer matching.

Equal Opportunity Employer

Island Hospitality adheres to E-Verify regulations to confirm work authorization as required.