Executive Assistant
1 week ago
Company: Wolfson BTR
Position Title: Executive Assistant
Location: Miami, FL (Wynwood)
About us:
Wolfson BTR is the first large scale BTR (build-to-rent) developer in the state of Florida and is a pioneer in the space. With almost 2,000 units valued at over $1bn USD in our pipeline, we pride ourselves as being a cutting-edge, fundamentals- based real estate investor, developer and fund-manager. We invest primarily on behalf of our internal, discretionary real estate fund, the Plain Sight Properties ResiFund series.
In existence formally since 2012, our company shifted to a nearly exclusive BTR focus in 2017. Wolfson BTR has a current full-time focus on solving the now multi-generational challenges caused by persistent undersupply in the housing market, including both rental and for sale markets.
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team based locally and remotely. The ideal candidate will be responsible for managing the day-to-day operations of our Wynwood, Miami office, providing close support for our CEO, and handling a variety of administrative and operational tasks.
Key Responsibilities:
- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as a primary point of contact for internal and external communications, handling inquiries, greeting visitors to the office, and directing them as appropriate.
- Prepare and edit correspondence, reports, presentations, social media posts, and other documents as required.
- Organize and maintain confidential files and records, ensuring information is kept secure and easily accessible.
- Plan, coordinate, and execute company events, meetings, and conferences, including logistics and materials
- preparation.
- Monitor and manage project timelines, deliverables, and follow-up actions to ensure completion.
- Assist in the preparation of budgets, tracking expenses, and processing invoices and reimbursements.
- Conduct research, compile data, and prepare reports to assist executives in decision-making processes.
- Handle ad-hoc projects and tasks as assigned by executives to support the company’s strategic goals.
- Maintenance and management of Wynwood office, including oversight of 3rd party vendors and associated contracts.
Qualifications:
- Education: College degree is preferred.
- Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role.
Skills:
- Exceptional organizational and time management skills.
- High level of professionalism and attention to detail.
- Strong written and verbal communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong editing and proofreading skills.
- Ability to think proactively and anticipate needs.
- Flexibility to work overtime on an as-needed basis.
- Bilingual (English and Spanish) is preferred, but not required
Wolfson BTR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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