Executive Assistant

1 day ago


Miami, United States Citadel Full time

The Executive Assistant is responsible for overseeing all administrative functions for senior executives including calendars, travel, expenses, communications and special projects to ensure their needs are met and priorities accomplished.


Essential Job Functions

  • Managing calendars, scheduling meetings and appointments
  • Booking travel arrangements and preparing expense reports
  • Screening calls, emails and handling incoming correspondence
  • Providing support on research, special projects and presentations
  • Minuting meetings and distributing notes/action items
  • Interacting with internal/external stakeholders on executive's behalf
  • Maintaining organized paper and electronic filing systems
  • Coordinating events, meetings and conferences
  • Being a liaison between executives and other departments


Qualifications

  • Bachelor's degree (preferred but not always required)
  • 3-5 years of executive assistance experience
  • Advanced proficiency with MS Office suite and database systems
  • Expert time management, prioritization and problem-solving skills
  • Outstanding written and verbal communication skills
  • Ability to work independently and as part of a team
  • Adaptability to changing priorities with a positive attitude
  • Commitment to confidentiality, discretion and professionalism


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