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Executive Assistant

1 month ago

Miami, Florida, United States Alces & Asociados LLC Full time
Job Description

We are seeking an Executive Assistant to provide high-level administrative support for an Executive at Alces & Asociados LLC. The ideal candidate will have a strong organizational background and be able to prioritize and multitask effectively.

Key Responsibilities:
  • Provide administrative support to the Executive, including answering phone calls, conducting research, and preparing papers for consideration and presentation.
  • Attend meetings and record minutes, as well as greet visitors and determine whether they should see specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and then distribute to the appropriate individual.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Open, sort, and distribute incoming correspondence, as well as make travel arrangements for executives.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons and other meetings.
  • Provide clerical support to other departments and manage and maintain executives' schedules.
Qualifications:
  • Bachelor's degree
  • Previous experience as an executive secretary, administrative assistant, or in other related fields
  • Strong organizational skills and ability to prioritize and multitask
  • Strong attention to detail and bilingual Spanish-English skills