Executive Assistant

3 weeks ago

miami, United States PROSPAY™ Inc Full time

EXECUTIVE ASSISTANT

 

Job Summary:

 

The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency.


Key Responsibilities:


Administrative Support:

-    Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

-    Prepare and edit correspondence, communications, presentations, and other documents.

-    Handle incoming and outgoing communications on behalf of the executive team.


Meeting Coordination:

-    Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

-    Ensure the executive team is well-prepared for all meetings.


Travel Arrangements:

-    Arrange travel plans, itineraries, and accommodations.

-    Prepare and process expense reports.


Project Management:

-    Assist in the planning and execution of projects and initiatives.

-    Track project timelines, deliverables, and ensure deadlines are met.


Office Management:

-    Maintain office systems, including data management and filing.

-    Handle confidential information with discretion.



Communication:

-    Serve as the primary point of contact between the executive team and internal/external stakeholders.

-    Manage communications and ensure that information is disseminated accurately and promptly.


Support to the Executive Team:

-    Conduct research and compile data for reports and presentations.

-    Provide administrative support for other members of the executive team as needed.


Qualifications:

-    Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.

-    Experience: Minimum of 3 years of experience in an executive assistant role, supporting senior executives.


Skills:

-    Strong organizational and time management skills.

-    Excellent written and verbal communication skills.

-    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

-    Ability to work independently and as part of a team.

-    Discretion and confidentiality in handling sensitive information.

-    Strong problem-solving skills and attention to detail.


Work Environment:


This position is primarily office-based with standard working hours. Occasional overtime may be required.



  • This job description is intended to convey information essential to understanding the scope of the Executive Assistant position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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